During the first and second weeks of class (prior to reporting our census and prior
to financial aid disbursement) instructors need to report which students are attending
and which students are not attending. Reporting is done through the fifth-week grade
sheet in myWCU.
Expectation: Reporting attendance is an expectation of all instructors regardless of student
or class level. Instructors are expected to report first-week attendance as soon
after the first class meeting as possible.
Deadlines: The deadline for reporting first-week attendance is 5:00 pm on Friday of the first
week of class. Did not meet is a reporting option. Instructors are expected to report second-week attendance by 5:00 pm on Friday
of the second week.
Intermittent Attendance: Within the week, please do not switch students from "attended" to "did not attend"
except to correct a reporting error. Students only need to attend one class meeting
during the week to be reported as attending.
Online Classes: The standard for reporting attendance in an online class is one of engagement.
A student needs to do more than login for a minute or two to be reported as attending
an online class.
Instructions for reporting attendance are sent as an email attachment to all instructors
at the beginning of each semester.
Login to myWCU
Menu Search (search word "attendance")
Once you select "Reporting Attendance..." from the myWCU menu, use the pull downs
to select the correct term and course. The screenshots below illustrate how to report
attendance 1) student-by-student from the main grid or 2) in-mass using the mass update
Reporting by Student from the Main Grid
Mass Updating Form
When using the mass update form to report attendance, make sure the names and not
just the numbers match.
Misreporting a student as "attended" can cause serious financial implications for
the student and the University.
Grades do NOT roll from Blackboard. They must be entered into myWCU / Banner on the Final Grades sheet.
Final grades must be submitted through myWCU / Banner before the deadline published by the Registrar.
Deadlines are typically set at 10:00 am on the Monday after exam week. For summer courses
and courses that do not give an exam during the FINAL Exam Week, the deadline is 48
hours after the course end-date (includes holidays and weekends).
Instructors must report a grade for every student listed on the grade sheet.
Availability of Grading: When courses can be graded is determined by the part-of-term in which the course
was built. In the fall and spring terms, grading for courses in the full part-of-term
generally becomes available midway through the last week of classes to give instructors
time to enter grades for courses that do not have a final (i.e. labs and independent
Grades of "I": A grade of incomplete may be awarded only when there is a reasonable prospect that
the student can pass the course by making up the work missed. The instructor is required
to list the conditions to remove the grade of incomplete and forward it to the department
head. An Explanation of an Incomplete Grade form is available from the Office of
the Registrar's form page. If a grade of "I" is submitted, a final grade must be
submitted through the myWCU "Submit a Grade Change Request" process by the last day
of classes of the next regular semester (excluding summer) or the grade will convert
to an "F".
Grades of "I" vs. "IP: Thesis and research courses that by their nature are likely to span across multiple
terms, may have "IP In-Progress" as a grading option. I and IP have very different
meanings and should not be confused. Regardless of choice, I and IP grades disappear
completely from the transcript when a final evaluative grade is submitted.
Audit Grade: A student's registration cannot be changed at grade reporting time. Audit grades
(AU) are recorded on the class lists for students who are officially auditing a course.
Early Release of Grades: In the fall and spring terms, grades are held on the myWCU / Banner grade sheets
where they are not visible to students. During Exam Week, grades are released from
the grade sheet via email to students who complete the CoursEval. Students who do
not complete the CoursEval receive their grade on the Monday following Exam Week (when
the grade is rolled to academic history).
Final Grade Changes: Instructors can change final grades on the grade sheet until they are rolled to
academic history. Grades roll to history at the grading deadline; typically 10:00
a.m. on the Monday after exam week. After grades roll to history, the instructor
uses the "Submit a Grade Change Request" process in myWCU. Grade changes that go
through the "Submit a Grade Change Request" process require a Department Head and
Dean approval before any adjustment is made to the academic record. Students are allowed 35 days after the end of final exams in which to report an error in grades as released by