Room Reservations

grand room set up for catering

Grand Room located on the third floor of the University Center.

The Department of Campus Activities has a number of rooms available for reservation by WCU faculty, staff, and Recognized Student Organizations. The DCA staff can help with event planning and program production and can also provide special equipment and services for your program.  

meeting rooms & spaces available to reserve

 

BLUE RIDGE CONFERENCE ROOM

 

This room is preset in square with tables and chairs for 45 people.  Set up is flexible and can seat up to 60 classroom style.

Room Features

  • Bulletin board
  • Dry erase board
  • Mounting display for flipchart paper
  • WIFI and ethernet ports
  • Wheelchair accessible

Special Services & Technical Support Available

  • Ceiling mounted wireless LCD projector
  • Ceiling mounted screen
  • Overhead projector
  • TV / VCR / DVD

CARDINAL ROOM

This room is preset in square with tables and chairs for 45 people.  Set up is flexible and can seat up to 60 classroom style.

Room Features

  • Bulletin board
  • Dry erase board
  • Mounting display for flipchart paper
  • WIFI and ethernet ports
  • Wheelchair accessible

Special Services & Technical Support Available

  • Ceiling mounted wireless LCD projector
  • Ceiling mounted screen
  • Overhead projector
  • TV / VCR / DVD

CATAMOUNT ROOM

This room is preset classroom style for 50 people. 

Room Features

  • Bulletin board
  • Dry erase board
  • Mounting display for flipchart paper
  • WIFI and ethernet ports
  • Wheelchair accessible

Special Services & Technical Support Available

  • Ceiling mounted wireless LCD projector
  • Ceiling mounted screen
  • Conference phone
  • Overhead projector
  • TV / VCR / DVD

DOGWOOD ROOM

This room is preset in square with tables and chairs for 20 people.  Set up is flexible.

Room Features

  • Bulletin board
  • Dry erase board
  • Mounting display for flipchart paper
  • WIFI and ethernet ports
  • Wheelchair accessible

Special Services & Technical Support Available

  • Ceiling mounted wireless LCD projector
  • Ceiling mounted screen
  • Overhead projector
  • TV / VCR / DVD

GRAND ROOM

Available Setups

  • Lecture Seating: 500 people
  • Banquet Seating: 225
  • Information Fair: 40 8' tables
  • Can be soft-partitioned for smaller meetings

Room Features

  • Grand piano
  • Stage
  • WIFI and ethernet ports

Special Services & Technical Support Available

  • Podium and microphone (technician required for use)
  • Sound system (technician required for use)
  • LCD projector and screen
  • Overhead projector
  • TV / VCR / DVD

ILLUSIONS

Preset dance club style with small round tables and chairs and booths for 70 people.

Available Setups

  • Lecture setup for 100 which includes 80 chairs and booth seating for 21.
  • Banquet setup for 80 which includes large and small round tables and booth seating.

Room Features

  • Stage
  • Ceiling mounted speakers
  • WIFI and ethernet ports

Special Services & Technical Support Available

  • Podium and microphone (technician required for use)
  • Sound system (technician required for use)
  • Karaoke (technician required for use)
  • LCD projector and screen
  • Overhead projector
  • TV / VCR / DVD
 

NANTAHALA ROOM

 

Room Features

  • Dry erase board
  • Mounting display for flipchart paper
  • WIFI and ethernet ports
  • Wheelchair accessible

Special Services & Technical Support Available

  • Ceiling mounted wireless LCD projector
  • Ceiling mounted screen
  • Overhead projector
  • TV / VCR / DVD

picnic area

The picnic area, located by the softball field, is the ideal place for events such as cookouts, reunions, birthday parties, and more! The picnic area includes a covered shelter (under which are picnic tables, a grill, and electrical outlets), a wide expanse of grassy lawn next to the creek with several more picnic tables placed around, and working restrooms (not available during the winter months).

RALEIGH ROOM

 

Room Features

  • Dry erase board
  • Mounting display for flipchart paper
  • WIFI and ethernet ports
  • Wheelchair accessible

Special Services & Technical Support Available

  • Ceiling mounted wireless LCD projector
  • Ceiling mounted screen
  • Overhead projector
  • TV / VCR / DVD

ROGERS ROOM

Preset for 18 people.

Room Features

  • Bulletin board
  • Dry erase board
  • Mounting display for flipchart paper
  • WIFI and ethernet ports
  • Wheelchair accessible

Special Services & Technical Support Available

  • Wireless LCD projector
  • Conference phone
  • Wall mounted large display monitor
  • Overhead projector
  • TV / VCR / DVD

THEATER

Preset for 170 people

Room Features

  • Stage
  • WIFI and ethernet ports

Special Services & Technical Support Available

  • Podium and microphone (technician required for use)
  • Sound system (technician required for use)
  • Ceiling mounted wireless LCD projector
  • Ceiling mounted screen
  • 35mm film projector (technician required for use)
  • Overhead projector
  • VCR / DVD

uc lawn

The UC Lawn is the site of some of our most well-known and large-scale events, such as Valley Ballyhoo, International Festival, The Clothesline Project, Tuck River Clean-Up registration, summer concert series, Cat Fair, and others. There are also numerous fundraising events and information fairs on the lawn throughout the entire school year. Various set ups are available.

Reserving Rooms

Off-campus groups are not allowed to use DCA facilities (except for the Picnic Area) unless being sponsored by an on-campus department or Recognized Student Organization. Those interested in holding a conference on campus should contact Conference Services.

You must come into the office in person (University Center, 2nd floor) and fill out a reservation request form. Please note that a A Sales and Solicitation Permit is required for the selling of any items, collecting money for any purpose, and fundraising and that a Fair Use Waiver is required when showing a film in the UC Theater.

Please use use the 25LIVE Webviewer to make your reservations and we will send you any setup forms that need to be filled out. Please note that a A Sales and Solicitation Permit is required for the selling of any items, collecting money for any purpose, and fundraising and that a Fair Use Waiver is required when showing a film in the UC Theater.

Instructions for Reserving Space in 25Live

Tips for Using 25Live

Office of Web Services