Employment of Related Persons/Nepotism
Formerly Executive Memorandum 96-115
Initially approved July 8, 1996
Revised: December 19, 2016
Policy Topic: Personnel
Administering Office: Human Resources
I. POLICY STATEMENT
It is the policy of Western Carolina University (the “University”) to comply with the laws and policies of the State of North Carolina and the policies
of the University of North Carolina pertaining to nepotism. Accordingly, persons
considered for employment or promotion shall be evaluated on the basis of individual
merit, including qualifications, experience and training, without reference to considerations
of race, sex, color, religion, disability, genetic information, age, national origin
or any other factors not involving personal professional qualifications and performance,
including family or personal relationships within the University.
II. SCOPE AND APPLICATION
This policy applies to all employees, including temporary employees.
“executive manager” means each of the Chancellor, Provost, Vice Chancellor for Administration and Finance,
Vice Chancellor for Student Affairs, Vice Chancellor for Development and Alumni Engagement,
Chief of Staff, Chief Information Officer, General Counsel or Athletic Director.
“immediate family member” for the purpose of this policy means a spouse, parent, brother, sister, son, daughter,
grandparent, grandson, granddaughter, aunt, uncle, niece, nephew, first cousin, guardian
or ward, and step-, half- and in-law relations of persons listed in this definition.
III. IMPLEMENTING PROCEDURES
A. Nepotism Prohibited – General Rule
Immediate family members may not occupy a position which has influence over another
immediate family member’s employment, transfer or promotion, salary administration,
or other related management or personnel consideration, including a position having
responsibility for the direct supervision of the other related person. This includes
participating individually or as a member of a screening committee or other committee
that recommends personnel actions or considerations of the other person.
Employment restrictions may also include others living within the same household or
otherwise so closely identified with each other as to suggest conflict in the employment
B. Employment Process Involving Immediate Family Members
If immediate family members are considered for employment, it is necessary for the
department head to certify that such action will not result in one family member supervising
another member of the immediate family. Immediate family members of current employees
(permanent or temporary) may not be employed within the same department unless specifically
approved by the appropriate executive manager after consultation with the Office of
Human Resources and Payroll.
A person related to an incumbent employee may not be employed if the professional
qualifications of other candidates for the available position are demonstrably superior
to those of the related person. In a situation where two or more related persons are
to be employed within the same academic or institutional department, the department
must certify that no other candidate for the position in question possesses qualifications
superior to those of the relative candidate.
C. Chancellor Reports to the Board of Trustees – Application of this Policy
The Chancellor shall report annually to the Board of Trustees at the regular meeting
falling closest to the date of spring commencement, concerning all specific cases
involving permanent positions during the preceding year in which the terms of this
policy were applied. This includes both the decisions and the justifications for those
decisions where employment was denied or allowed under the guidelines of the nepotism
IV. POLICY REVIEW
This Policy shall be reviewed and revised as necessary in the event that the North
Carolina Office of State Human Resources and/or the University of North Carolina system
revises related policies and/ procedures.
V. RELATED POLICIES AND RESOURCES
State Human Resources Manual, Selection: https://ncoshr.s3.amazonaws.com/s3fs-public/documents/files/Selection.pdf