Purchasing Department

HFR Building - Purchasing Department

 

The Purchasing Department is a unit of the Division of Administration and Finance reporting to the Associate Vice Chancellor for Finance. It consists of the Purchasing Office and Accounts Payable Office. The Purchasing Department is responsible for procuring and disposition of all commodities and services for the University.

The mission of the Western Carolina University Purchasing Department is to support the central mission of the University by providing an efficient and effective procurement program in accordance with applicable State and University policies and rules. This mission is accomplished by providing the supplies, equipment, and services required by University faculty and staff when they are needed to accomplish their instruction, research, public service and support program activities.

The commitment of the Purchasing Department to realizing the optimum return in goods and services for each dollar spent in the procurement process contributes to the resources available to accomplish the University’s mission. Please be sure to review our Policies and Procedures Manual.

The Western Carolina University P-Card is a credit card that can be used for WCU purchasing. You will find all the forms and documents related to the P-Card below. If you need more information or have a question about how this works, please contact the Purchasing Department at (828) 227-7203. 




CataMart is Western Carolina University's eProcument System.
All requests for materials and services from commercial vendors or individuals must be submitted to the Purchasing Department electronically through the CataMart eProcurement System. Before you may access the system you must obtain a Banner Finance Account from the Controler's Office.

 

Login to the CataMart portal.  

One of the best ways to find great items to fill the blank space in your life is through WCU's Surplus. When offices all across campus find themselves with unused or extra items, they send them to surplus for your gain! Our Surplus Sales are first Wednesday of every month from 10am-3pmYou can also review the NC State Surplus Property website for opportunities to bid on items to purchase from other universities and state organizations.

Should you find yourself with additional items you would like removed, you may use the declaration forms below to schedule a pickup of your surplus property. Please be sure to include your number generated below. If you need more information or have a question about how this works, contact Western's Surplus Property Manager, Regina Cowan, in the Purchasing Department at (828) 227-2760.

Please follow the instructions below, starting with clicking the button.
You will be assigned a number.

Your number is:   

  1. Copy and paste this number into the number box on the form below.
  2. Fill out the requisition - hit enter to add more lines of text.
  3. Print.

If you have Surplus Computer or IT equipment which you would like removed you will need to go here, log in and complete your request.

You can read and review our Surplus Policies and Procedures Manual. To view a list of Fixed Asset Coordinators please visit the Controler's Office.

General Purchasing Forms:

 

For all check requests, petty cash and independent contractor forms please visit the Controler's Office.

UPS CampusShip is available for anyone to use on the campus of Western Carolina University. To request access, please fill out the form below and return it to Tamrick Mull at tmull@email.wcu.edu or Misty Blanton at mjblanton@email.wcu.edu.

Login to UPS CampusShip.

Vendors who have been barred from doing business with the Federal or State Government. WCU cannot purchase from these vendors.

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