To be considered for a WCU exchange, you need to complete the following checklists. After choosing an appropriate study abroad location, you must make an appointment with the IPS Director.
Choosing a Program Checklist
___ 1. I have attended a Study Abroad Advising Session with the IPS study abroad advisor and completed a study abroad interest form.
___ 2. I have done research on various programs and universities listed on the IPS web site for countries, universities, and courses I am interested in.
___ 3. I have talked with my departmental advisor about my plans.
___ 4. I have a 2.75 or higher overall GPA.
___ 5. I have decided on a WCU bilateral institution or my first, second, and third choice options (universities) for study on a UNCEP or ISEP program.
___ 6. I have confirmed my plans with the IPS advisor, who has provided application materials and discussed thoroughly the process for applying to the locations.
___ 7. I have discussed my plans with my parents/guardians.
Application Procedure Checklist
___ 1. If on financial aid, I have submitted this year's FAFSA form and contacted the Financial Aid office with questions I might have.
___ 2. I have copies of all application documents for the exchange program of my choice.
___ 3. I have ordered 2 copies of my transcript from the Registrar to be sent to the office of International Programs & Services.
___ 4. I have distributed my letters of reference, including an envelope addressed to the IPS advisor.
(Be considerate. Give your referees plenty of time to complete this. Provide referees with information about you that they will need, such as when professor had you in class, grade received, extra work accomplished, your extracurricular activities and interests, your club memberships, etc.)
___ 5. I have written my letter of intent. If my intended language of instruction at my host institution is other than English, I have also written my letter of intent in the language of that country. I have submitted both to the office of International Programs & Services.
___ 6. I have seen the IPS advisor about the completion of my application and signed a Consent for Release of Information form.
___ 7. If applying to the UNCEP-Mexico exchange, I have included
a. A completed application to Monterrey Tech received from the IPS office.
b. A housing deposit of $250 USD (host family) or $450 USD (residence hall) in the form of a certified bank check or International money order payable to UNCEP
___ 8. I have included a check(s) for the appropriate administrative charge for my exchange program - $100 per semester - WCU or Direct Enrollment program (UNCEP- $200, or ISEP- $315).
___ 9. I have checked to see that my application is complete and in the IPS office before the deadline.
Note: A complete application normally consists of:
a) application form/participant profile for the appropriate program;
b) 2 academic references;
c) language proficiency report (if required);
d) letter of intent in English;
e) letter of intent in the language of your host country, if applicable;
f) administrative charge;
g) study site plans - UNCEP and ISEP or list of classes for WCU exchanges;
h) 2 original transcripts from WCU and any other university/community college where you have received college credit.
___ 10. I will attend the mandatory Study Abroad orientation offered by WCU and/or UNCEP/ISEP. I know I CANNOT go on my study abroad program if I do not go to the orientation.
After Approval for a Program Checklist
___ 1. I have a valid passport (required), and applied for a student I.D. card (if desired).
___ 2. I have a current student visa (if required before leaving the US) for the country in which I will be studying.
___ 3. I have filled out the Green Course Approval Form with my academic advisor and appropriate departments, secured appropriate signatures, and returned this form to IPS.
___ 4. I have completed and turned in the packet of student information forms (emergency, liability, study abroad agreement).
___ 5. I have pre-registered for the appropriate section (according to country) of USI 400 for 12 credit hours for next semester.
___ 6. I have made travel plans through a travel agent of my choice and purchased my plane ticket.
___ 7. I have made housing arrangements with my host university and paid any deposit required.
___ 8. I have purchased the North Carolina comprehensive insurance plan that includes medical emergency evacuation and repatriation of remains (check with IPS advisor to see if that there are country requirements for your location).
___ 9. I have attended the Travel Clinic available at WCU Health Services.
Additional Important Matters Checklist
___ 1. I will make email contact with the IPS advisor as soon as I am settled at my host university and keep in contact.
___ 2. If I take course work not previously approved, I MUST CONTACT my academic advisor and IPS advisor to seek approval. Otherwise, the courses may transfer back as free electives.
___ 3. It is my responsibility to check on the status of my transfer credit when I return to campus. (Most foreign institutions have different semester schedules. Your course information will arrive on campus 6-8 weeks late. You must bring all course work completed abroad - and all Scheine from the German exchange - to your advisor/professor evaluating the course as soon as possible).
___ 4. I know that I must complete 12 hours during the semester, 24 for the year, especially if I am on financial aid.
___ 5. I understand that if on financial aid, I will not receive my refund check until 10 days before classes begin at my host institution. If necessary, I have given “Power of Attorney” to a parent, friend, or other reliable person.
___ 6. I will attend the Re-entry Orientation sponsored by IPS upon my return, and
___ 7. I will fill out an evaluation of my experience abroad and submit it to IPS upon my return.
|For Fall Semester Study Abroad||For Spring Semester Study Abroad|
|January 22||August 15||ISEP exchanges such as Spain, Germany, France, South American countries, the Netherlands|
|February 15||September 22||UNCEP exchanges to Finland, Sweden/Denmark, Germany, Brazil, Mexico, Canada, Uruguay.|
|February 27||September 30||WCU bilateral exchanges|
|April 1||November 1||ISEP Direct (varies per program)|
|For Summer Study Abroad|
Deadlines vary from October 15 to May 1
For information, contact Josie Bewsey in the IPS Study Abroad Office at email@example.com