Online Access Policy

Access to Online or e-learning enabled Classes at WCU
(Approved by the Faculty Senate April 19, 2007)


E-Learning tools expand the ability of faculty, programs and departments to attend or look into each other's classes. Such tools give classes a level of transparency which was impossible in the face-to-face classroom. Depending on the e-learning tool and the level of access granted, it is possible to access information about the total course from start to finish. This new ability is frequently used by instructors, faculty and programs at WCU to share ideas, seek professional development advice, and to engage in the scholarship of teaching and learning (SOTL.) The ability to look into classes can also be used to advocate for students, faculty, programs or university interests.

This policy is designed to communicate how faculty, staff and students can and cannot use this ability to electronically look into course sections that use e-learning tools.

WCU utilizes a course management system (CMS) as its primary e-learning tool. The types of access are explained below:


Level of

What you have access to:




Auditor / Student Level


Student perspective

Teaching Assistant


Grade book, Assignments and Quizzes



Complete access to all content and course



Administrative Access:

The designated instructor of record for a course section has the ability to electronically invite their program director, department head, or dean into their e-learning enabled course.

The program director, department head, or dean may view any instructor's or faculty member's e-learning enabled course with prior notice to the instructor or faculty member. The review will be time limited (no more than 2 hours) at a time and notice will be given at least 3 days in advance. All requests will go through the Director of the Coulter Faculty Center.

However, with the authorization of at least two of the following (program director, department head, dean or provost) permissions may be granted to access e-learning enabled courses in circumstances where disclosure is essential for legal reasons or to maintain the integrity of the department or university. All requests of this nature will go through the Director of the Coulter Faculty Center.

Request form for administrative access (Word document)

Other Access:

Faculty wishing to engage in the scholarship of teaching and learning, professional development or observation of another faculty member's class must have that faculty member's permission. Access to the course should be limited to comply with FERPA regulations and protect student privacy.

Please email the LMS Team at with your request.

These forms may be emailed as attachments to Laura Cruz or faxed to the Coulter Faculty Center at 828-227-7340.


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