Bylaws

Article I. Name
Article II. Members
Article III. Organization
Article IV. Meetings
Article V. Committees
Article VI. Parliamentary Authority
Article VII. Amendment of Bylaws

ARTICLE I. NAME

The name of this administrative unit shall be the College of Education and Allied Professions, one of the constituent colleges of Western Carolina University.

ARTICLE II. MEMBERS

Section 1.  Membership
II. 1.1  For purposes of this document, membership in the College of Education and Allied Professions is by virtue of appointment to the faculty or professional staff  within the College.  The faculty of the College of Education and Allied Professions shall consist of the persons who are approved by the Board of Trustees of Western Carolina University for faculty status at the rank of instructor or above, or as further provided by the Board of Governors of the University of North Carolina.

Section 2.  Duties and Responsibilities
II. 2.1  As provided by the WCU Faculty Handbook, the faculty of the College of Education and Allied Professions shall have primary responsibility, within broader policy guidelines of the University, for curricula, courses, methods of instruction, research, faculty status, and those aspects of student life that relate to the educational process.
II. 2.2  The faculty and professional staff shall consider reports from the Chancellor, the Faculty Senate, University and College Committees, Departments, Colleges, and other units of the University and make recommendations concerning these reports; discuss matters relating to the welfare of the College and the University; and amend or repeal, any part or all of the Bylaws of the College.

ARTICLE III. ORGANIZATION

Section 1.  Officers
III. 1.1  The officers of the College of Education and Allied Professions shall be a Dean and Associate Dean.  These officers shall perform the duties prescribed by these By-Laws, the WCU Faculty Handbook, The University Code, and the parliamentary authority adopted by the College.

a) The Dean of the College is the chief administrative officer of the College of Education and Allied Professions and shall serve as Chair of the faculty of the College.

b) The Associate Dean of the College shall assist the Dean and shall preside in the absence of the Dean or at the request of the Dean.
 
Section 2.  Duties
III. 2.1  The duties of the officers are as follows:

a) The Dean of the College is charged by the Chancellor and the Provost to plan, organize, direct, and control the affairs of the College as its chief administrative officer.

b) The Associate Dean of the College reports directly to the Dean and is responsible for assisting the Dean in matters relating to the operation of the College.  The Associate Dean represents the Office of the Dean in the absence of the Dean, attends meetings on behalf of the Dean, and conducts all functions delegated by the Dean.  

Section 3.  Selection of Officers
III. 3.1  Nominations for appointment to Dean of the College shall be made to the Chancellor by the Provost after consultation with the membership of the College and a duly constituted committee appointed by the Chancellor.  After consultation with the Board of Trustees, the Chancellor shall make a nomination to the President of the University of North Carolina.  Review of the work of the Dean shall be conducted annually.

III. 3.2  Nominations for appointment to Associate Dean of the College shall be made to the Chancellor by the Provost after consultation with the Dean and a duly constituted committee appointed by the Chancellor.  Review of the work of the Associate Dean shall be conducted annually.

ARTICLE IV. MEETINGS

Section 1.  Calling of Meetings
IV. 1.1 The general membership of the College shall meet as needed.  Meetings may be called by the Dean, and shall be called upon written request to the Dean of ten percent of the membership of the College.  All members of the College shall have the right to vote.  The presence of at least 25% of the members shall be necessary for a quorum.  All meetings shall be announced and scheduled in such a way that maximum attendance will be encouraged.

Section 2.  Presiding Officer
IV. 2.1 The Dean or the Dean's designee shall preside at all meetings.

Section 3.  Purpose of Meetings
IV. 3.1  The purpose of College meetings shall be to advise the membership of and discuss with it the major priorities within the College and the University.  The Dean may bring to vote items relating to the general direction of the College.  Specific concerns may first be referred to appropriate committees within the College.

IV. 3.2  The Dean may call for specific committee reports to be presented to the membership for discussion.

IV. 3.3 College meetings shall supplement but not replace the work of the Faculty Senate and other units of the university governance system.  Meetings should provide forums for discussion, shared information, and general policy direction.  The goal of the meetings shall be to further the concept of a community of scholars working to improve the College and University.

ARTICLE V. COMMITTEES

Section 1.  General
V. 1.1  Standing Committees  

a) The College of Education and Allied Professions will have the following Standing Committees:

Academic Action Appeals
Assessment
Botner Superior Teaching Award
Curriculum
Diversity
Faculty Advisory
Field and Clinical Experience
Nominations and Elections
Leadership Council
Student Advisory
Student Recognition
Technology and Education
Collegial Review

b) Additional Standing Committees may be constituted by the Dean upon the advice of the Leadership Council and/or the membership of the College.  

V. 1.2  Ad Hoc Committees may be appointed by the Dean.

V. 1.3  All committee Chairs are expected to seek the help of faculty members, administrators, or others who have expertise in the area of their committee's responsibilities.  Committee Chairs are to provide to their members copies of current guidelines or operational procedures promulgated for their committee.  Committee Chairs are empowered to form subcommittees, either ad hoc or standing.  Subcommittees may be appointed by the committee Chair, and may include persons not on the committee.

V. 1.4  Committee Members  

a) Those committee members who are elected by the college as a whole will stand for election in the regularly scheduled annual elections held by the College.  All committee members beginning a term will take office on the first day of the fall academic term.

b) The College Nominations and Elections Committee will maintain records of elections so that, should an elected committee member give up membership, the individual who was runner-up can be appointed to fill the vacancy.  Should such an appointment violate a rule of representation or the runner-up be otherwise unavailable to fill the position, then the College Nominations and Elections Committee will appoint the most appropriate candidate from that election giving preference to the person with the most votes.  If a suitable replacement cannot be found following these procedures, the Dean will appoint a replacement to fill the vacancy until the next annual election.  

V. 1.5  The Dean or his designee shall call the first meeting of each committee and shall preside during the election of its Chair.  The exception to this is any committee for which the Chair is appointed annually by the Dean.

V. 1.6 All committee meetings shall be scheduled and announced in such a way that maximum attendance will be encouraged.  

Section 2.  Academic Action Appeals Committee

V. 2.1 The purpose of the Academic Action Appeals Committee is to hear student appeals involving grades and/or academic integrity board decisions in accordance with university policy.

V. 2.2 The standing pool for membership will be comprised of three members from the School and each department.  Members must hold graduate faculty status and will be appointed by the department heads.  The names of individuals who shall be placed in this pool shall be forwarded to the Dean by the end of the first week of classes each fall semester.  Each appeal will be reviewed on a case-by-case basis.  A three member committee selected from the standing pool and chaired by the Associate Dean will review all appeals.  Members will not be selected from an appealing student’s department. 

V. 2.3 The committee will not conduct hearings, but only review documents related to the appeal and/or any prior hearings and render a decision within the guidelines of the respective university policies.

V. 2.4 The committee will meet as needed within the timeframe specified in the respective university policies.

Section 3.  Assessment Committee
V. 3.1 The purpose of the Assessment Committee is to oversee and coordinate the implementation of CEAP Assessment Plan. In addition, the committee will consult with individual programs on their assessment plans.

V. 3.2 The committee will be composed of one member from each department, two members from the college at large the CEAP Director of Assessment, the Associate Dean of the College of Education and Allied Professions, at least one teacher education student, and one public school educator. The dean shall appoint the committee.

V. 3.3 The committee shall meet at a time determined by the committee chair, the Director of Assessment.

V. 3.4 All changes to the assessment system to implement the CEAP Assessment Plan are to be approved by the committee, the Professional Education Council, and the Leadership Council before being implemented.  The assessment system is defined as the measurement instruments, procedures for implementation, and technological means of implementing the CEAP Assessment Plan.  Minor or cosmetic proposed changes may be approved by the Director of Assessment and reported to the committee for information at the next meeting.  All other proposed changes must be approved by the full committee.

Section 4.  Botner Superior Teaching Award Committee
V. 4.1  The purpose of the Botner Superior Teaching Award Committee is to solicit nominations and select a recipient in accordance with the document:  "Botner Superior Teaching Award."

V. 4.2  The Botner Superior Teaching Award Committee shall consist of the Dean of the College of Education and Allied Professions as Chair and shall include one faculty member from the School and each department in the College elected by the School or department and two student representatives selected according to procedures outlined in the document:  "Botner Superior Teaching Award."

V. 4.3  Meetings of the Botner Superior Teaching Award Committee shall be called by the Chair.  

Section 5.  Curriculum Committee
V. 5.1  The purpose of the Curriculum Committee is to review and act on curriculum proposals that pertain to programs in the College of Education and Allied Professions.

V. 5.2  The Curriculum Committee shall be composed of two full-time faculty members from the School and each department in the College elected by the College.  All terms shall be for three years on a staggered basis with no limitation on succession or number of terms. The Associate Dean and the Director of Instructional Technology shall serve as ex-officio. The dean may appoint additional members for unspecified terms as needed.

V. 5.3  Meetings of the Curriculum Committee shall be called, as needed, by the Chair who is elected from the membership of the Committee at the first meeting in the fall semester.  

Section 6.  Diversity Committee
V. 6.1 The purpose of the Diversity Committee is to provide guidance to the College in the design, implementation, and evaluation of curricula and field experiences to ensure that the College’s students acquire the knowledge, skills and dispositions necessary to help all students learn. Further, the committee will assist with the recruitment and retention of diverse faculty, staff, and students. The committee will be responsible for updating the College’s Diversity Plan. Finally, the committee will assist in fostering a climate within the college that demonstrates a commitment to and respect for diversity.

V. 6.2 The Diversity Committee will be composed of at least one member from the School and each department in the College elected by the department and interested parties from other units within the College, from the University (including minority affairs and admissions), and the community.

V. 6.3 The committee shall meet at a time determined by the dean and shall elect a chair.  

Section 7.  Faculty Advisory Committee
V. 7.1  The Faculty Advisory Committee shall advise the Dean on any matter of concern to the Dean or to any member of the Committee.

V. 7.2  The Faculty Advisory Committee shall be composed of the Dean of the College, who shall serve as Chair, and two full-time faculty members from the School and each department in the College elected by the College.

V. 7.3  Term of Membership

Terms shall be for three years with succession only after one year off the Committee. Terms will be staggered among the members.

V. 7.4  The Faculty Advisory Committee shall meet at least once each semester, at the call of the Dean, or upon a request addressed to the Dean by at least three of its members. 

Section 8. Field and Clinical Experience Committee
V. 8.1 The Field and Clinical Experience Committee is a standing committee of the College of Education and Allied Professions and is advisory to the Dean of the College. The purpose of the Field and Clinical Experience Committee is to facilitate a program of field experiences that supports and is integrated with academic programs in the College of Education and Allied Professions.

V.8.2 The committee is composed of the Director of Field Experiences; the Director of Assessment; at least one member from the School and each department elected by the School or department; one member from each college outside CEAP with Special Subjects and Secondary Education programs; the Associate Dean of the College of Education and Allied Professions (ex-officio); two teacher education students, and at least one public school educator. Appointed members and others will be appointed by the Dean of the College of Education and Allied Professions in consultation with the Director of Field Experiences.

V. 8.3 Meetings of the Field and Clinical Experience Committee shall be called by the Chair. The Director of Field Experiences shall serve as Chair of the committee.

Section 9.  Nominations and Elections Committee
V. 9.1  The Committee shall be composed of six full-time faculty members, one faculty member from the School and each department in the College elected by the College and one faculty member from the School and each department appointed by the Dean.  To the extent feasible, the Dean should try to achieve a mixture of representatives from the academic ranks of professor, associate professor, and the combined ranks of assistant professor and instructor. The Dean will appoint the Chair, who must have served on the Committee for at least two consecutive years immediately before becoming Chair. 

V. 9.2  Term of Membership
All members will serve staggered three-year terms and be eligible for re-election or re-appointment.

V. 9.3  The Committee shall conduct all elections for College representatives to the Faculty Senate; Graduate Council; University Collegial Review Committee; University General Education Monitoring Committee; all committees and councils of the College that have members elected from the college as a whole, according to the University Faculty Governance Document and the Bylaws of the College. 

It shall devise and distribute appropriate and uniform election procedures and shall maintain a record of all elections for the previous five years.  In addition to the duties specified in the Faculty Constitution with regard to some elections, the Committee shall promulgate its own rules of procedure. 

The Committee shall ensure that all nominations for elections conducted under its supervision are open.  Questions of eligibility for nominations shall be resolved by the Committee.  Committee decisions may be appealed to the Dean. 

On occasion when only one nomination is offered for a vacant position the chair of the Nominations and Elections may declare that position filled by acclamation.

The person who receives the highest number of votes without being elected shall be the alternate for each position decided by the election.  The alternate shall be named by the Committee to fill, until the next general election, any vacancy which may occur.  Should the naming of the alternate violate a rule of representation, the Committee shall select the most appropriate person receiving the highest number of votes in the most recent election to fill the vacancy.

V. 9.4  The Committee shall meet at the call of its Chair.  All meetings shall be announced and scheduled in such a way that maximum attendance will be encouraged.  

Section 10.  Leadership Council
V. 10.1  The Leadership Council is directly responsible to the Dean. The purpose of the Leadership Council is to advise the dean on policy and of matters related to the operation of the College of Education and Allied Professions.

V. 10.2  The Leadership Council shall consist of the Dean as Chair,  Associate Dean, Department Heads, and Directors of Divisions, Centers, and Offices.  The Administrative Assistant to the Dean is secretary of the Leadership Council. The Dean, at his or her discretion, may appoint additional members to the Leadership Council.

V. 10.3  The Leadership Council shall meet at a time determined by the Dean.  

Section 11.  Student Advisory Committee
V. 11.1  The purpose of the Student Advisory Committee shall be to advise the Dean on matters of mutual interest.

V. 11.2  The Committee shall be composed of the Dean, who shall serve as Chair, and two students from each department of the College.  All terms shall be for one year with members eligible for successive terms.

V. 11.3  Each department shall select one student who is a junior or senior and one graduate student majoring in the department as its representative to the Committee.  Every effort shall be made to involve students in the selection process.

V. 11.4  The Committee shall meet at least once each semester at the call of the Dean, or upon a request addressed to the Dean by at least three of its members.  

Section 12.  Student Recognition Committee
V. 12.1  The purposes of the Student Recognition Committee are to select the outstanding prospective teacher designees in accordance with the criteria and procedures identified by the Committee, and to solicit nominations of students who have completed the student teaching experience during the academic year and to select a Cosper Outstanding Student Teacher.

V. 12.2  The Student Recognition Committee shall be appointed by the Dean with the advice and consent of the Department Heads.

V. 12.3  Meetings of the Student Recognition Committee shall be called by the Chair who is appointed by the Dean.  

Section 13.  Technology and Education Committee
V. 13.1  The purpose of the Technology and Education Committee shall be to advise and make recommendations to the Dean on all matters pertaining to achieving and maintaining state-of-the-art practices in the use of technology in education and meeting all North Carolina Department of Public Instruction guidelines and competencies in the area of technology.

V. 13.2  The Technology and Education Committee shall be appointed annually by the Dean in consultation with the Department Heads.  The Chair of the Committee shall be elected from the membership at the first meeting.

V. 13.3  Meetings of the Technology and Education Committee shall be determined by the membership and called by the Chair.  

Section 14.  Collegial Review
V. 14.1  The purpose of the Collegial Review Committee is to review and make recommendations to the Dean on all candidates for tenure, promotion, and reappointment within the College, following the procedures in the WCU Faculty Handbook.

V. 14.2  The Committee shall be composed of the Dean as the nonvoting Chair and one tenured, full-time faculty member from the School and each department in the College elected by the College and one tenured, full-time faculty member from the School and each department appointed by the Dean.  The committee shall also include two full-time tenured faculty members at–large from the College elected by the College and two full-time tenured faculty members at-large from the College appointed by the Dean.

V. 14.3  Term of Membership
All members will serve staggered three-year terms and be eligible for re-election or re-appointment

V. 14.4  The Committee shall meet at a time determined by the Dean.  

ARTICLE VI. PARLIAMENTARY AUTHORITY

The rules contained in the current edition of Robert's Rules of Order, Newly Revised shall govern the College in all cases to which they are applicable and in which they are not inconsistent with these By-Laws and any special rules of order the College may adopt.  

ARTICLE VII. AMENDMENT OF BYLAWS

Minor changes to these Bylaws may be made by the unanimous approval of the Leadership Council and the Dean, provided that the amendment has been submitted in writing to each member of the Leadership Council at least two weeks in advance of the meeting or at the previous meeting.  All changes will be communicated to the membership of the College following their approval by the Leadership Council and the Dean.

These Bylaws can also be amended at any called meeting of the College by a two-thirds majority of those present and voting or voting by proxy, provided that the amendment has been submitted in writing to each member of the College at least two weeks in advance of the meeting or at the previous meeting.

Revised May 6, 2011

 

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