Reporting Attendance and Academic Progress

First-Week and Second-Week Attendance

Instructors are expected to confirm which students are in-attendance as early as possible during the first and second weeks of the term.  This is part of a broad effort to report student records accurately, maximize funding to the institution, comply with Federal Financial Aid regulations and prevent financial aid fraud.  Best Practice is to report attendance as early in the week as possible and to update any remaining at the end of the week.  First week records are updatable until a second week record is submitted.

 Students not attending

If you have students on your class roster who have never attended class you may initiate a drop and have them removed from your roster prior to census day. If the student is not dropped and we submit the enrollment to GA for funding, instructors are required to report a grade. After census there is no action that the instructor can take to remove a student from the roster. Students may withdraw from the course and receive a grade of W or WF depending on when they withdraw and whether or not they have reached their course withdrawal limit.

Students missing from class roster
If you have a student(s) attending but who have not officially registered, please encourage them to add the class during the Add/Drop period or refer them to the Registrar's Office for resolution. Funding is determined by enrollment at 5:00 p.m. on census day.

Important notes about 5th Week Progress Grading

  • Progress grades are required for 100-200 level courses.
  • Progress grades are required for student-athletes and other at-risk students enrolled in 300-400 level courses and encouraged for other students
  • Grades of “S” – Satisfactory and “U” Unsatisfactory should be used for 100-200 level courses.
  • Current Plus/Minus grading system should be used for 300-400 level courses.
  • For 100-200 level courses a grade of “U” – Unsatisfactory is operationally defined as performance lower that a “C” or 2.0 in the course at the time of calculation.
  • Instructors of LC 101 courses DO NOT need to post Fifth-Week Grades.
  • If a student has “withdrawn” from a specific course or the university a progress grade cannot be entered for that course(s).

Important notes about 8th and 11th Week Progress Grading

  • Progress grades are only required for selected students, primarily student-athletes and other specific populations of at-risk students.
  • Progress grades at the 8th and 11th weeks are required for all courses, at all levels.
  • Students for whom progress must be reported are identified on the Progress Reporting Grade Sheet. The Registrar's Office also sends a reminder to instructors that identifies which classes have enrollment for which progress must be reported.

To Enter Progress Grades

  • MyCat > Personal Services (tab) > Instructor (tab) > Academic Progress Reporting
  • Select term and course
  • The Academic Progress Reporting tools will indicate which students need progress grades reported for the period. The red will clear as progress is submitted.

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