Account Login Access for Student Workers

What is the status of the account you need information about?


New or Returning

What action do I take?
When you are hired (or rehired) into a job position at WCU, you will go through a Graduate School, Career Services, or Financial Aid Hiring Process. You will not receive a university account unless your job duties require access to university resources. You will be required to review information about FERPA (Family Educational Rights and Privacy Act), if applicable to your job position. Once you have signed a Confidentiality Statement and fulfilled FERPA requirements, the request from your department head/sponsor can be processed.

What action does my hiring department take?
The hiring department will be required to complete an Employee Exception or Non-Person Access Request Form (PDF) requesting computer access for this position. No computer access will be granted to you until the appropriate paperwork has been completed.

How long will my access remain?
Computer access for this type of account is valid through the last job date (specified in hiring documentation), through the end of the contract period, or through the separation date. Access must be renewed by completing an Employee Exception or Non-Person Access Request Form (PDF) each term. Special note for Student Workers: A Student Worker’s new Employee Email address will become the university’s Preferred Email address at the time of account creation. All academic and university correspondence use the new Preferred Email address which is their new Employee Email address. When a Student Worker is no longer employed by the university, the Preferred Email address reverts to the Student Email address. 


Existing

What action do I take?
Review specific criteria for additional account authorization. Verify that your job meets the criteria for the type of access you are requesting. If you qualify for the account, follow through with the action indicated.

What action does my hiring department take?
The department sponsor or department head, who oversees the authorization of this type account needs to review specific criteria for additional account authorization. The department must verify that the requested access is valid for the job position. If the position qualifies for the access, the department should follow through with the indicated action.

How long will my access remain?
Computer access for this type of account is valid through the last job date (specified in hiring documentation), through the end of the contract period, or through the separation date. Access must be renewed by completing an Employee Exception or Non-Person Access Request Form (PDF) each term. Special note for Student Workers: A Student Worker’s new Employee Email address will become the university’s Preferred Email address at the time of account creation. All academic and university correspondence use the new Preferred Email address which is their new Employee Email address. When a Student Worker is no longer employed by the university, the Preferred Email address reverts to the Student Email address. 


Departing

What action do I take?
Remind the department head or department sponsor who requested your account that they need to submit the appropriate form.

What action does my hiring department take?
It is the responsibility of the hiring department of a Non Work-Study student employee to complete the termination information on the bottom portion of the hourly employee timesheet.  If a Non Work-Study contract employee position terminates prior to the contract termination date, the hiring department needs to complete the termination portion of the Employee Exception or Non-Person Access Request Form (PDF). 

How long will my access remain?
Computer access for this type of account is valid through the last job date (specified in hiring documentation), through the end of the contract period, or through the separation date. Access must be renewed by completing an Employee Exception or Non-Person Access Request Form (PDF) each term. Special note for Student Workers: A Student Worker’s new Employee Email address will become the university’s Preferred Email address at the time of account creation. All academic and university correspondence use the new Preferred Email address which is their new Employee Email address. When a Student Worker is no longer employed by the university, the Preferred Email address reverts to the Student Email address.

 

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