University Policy 96
Policy Statement on Student Residence in WCU Residence Halls

Administering Office: Residential Living
Approved by: Executive Council 1/22/2007
Posted: January 30, 2008
Revised: October 1, 2007

POLICY – FIRST YEAR RESIDENTIAL STUDENTS

The University's residence halls are an integral part of campus life, offering a variety of experiences which enhance a student's intellectual, personal, and social development.

First year residential students at WCU are required to live on campus for their initial two full semesters. Attendance during the Mini-mester, Summer School and the Summer Bridge Program do not apply toward the fulfillment of this requirement. For purposes of this requirement, a first year residential student is defined as: any incoming student classified by Western Carolina University's Office of Undergraduate Admissions as a student who will not be 21 years of age before February 1 of the initial enrollment year and who is registered for a course load of 6 credit hours or more. This definition includes entering freshman class students. AP College credit or Dual Enrollment credits do not apply toward the fulfillment of this requirement.

Transfer students with fewer than 18 hours of credit and falling within the age and course load requirements listed above will also be considered first year residential students and subject to this policy. AP College credit or Dual Enrollment credits do not apply toward the fulfillment of this requirement.

This requirement may be waived if the student is married or lives with parents or legal guardians in Jackson County or any county contiguous to Jackson County provided he/she completes a “Freshman Authorization to Commute Form” and submits it to the Room Assignments Coordinator in the Department of Residential Living.

RESIDENCE HALL AGREEMENTS

Students living in residence halls are required to purchase a campus meal plan each semester. The University provides food services at several campus locations.

Each student living in a residence hall must sign a Residence Hall Agreement for the entire academic year, or any part of the year remaining when the student moves into the residence hall. First year freshman students who violate the Residence Hall Agreement will be required to pay a portion of the room and food charges as described in the Residence Hall Agreement. First year freshman students who must meet the residence hall requirement but who do not sign a Residence Hall Agreement will be required to pay room and food charges for the two semesters needed to satisfy the residence hall requirement. Other students who fail to abide by the Residence Hall Agreement will pay the early termination fee as set forth in the agreement.

The Residence Hall Agreement may be cancelled for the following reasons without violating the agreement:

  • Graduation - a student graduating at the end of the fall semester must provide written notice to Residential Living before December 1
  • Medical reasons - a physician must certify medical reasons or injury making it necessary for a student to live off campus or withdraw from the university
  • Marriage - proof of marriage must be presented to the Department of Residential Living
  • Academic or disciplinary dismissal from the university
  • Participation in an educational program that requires living off campus
  • Official withdrawal from the university

First year freshman students who desire waivers or any students who wish to appeal terms of the Residence Hall Agreement must submit a written letter outlining their reasons to the Associate Director for Operations in the Department of Residential Living who will then render a decision based on the information provided. The next level of appeal is to the Director of Residential Living. If a student chooses to appeal that decision, the appeal will then be heard by a Residential Living Appeals Board, which will consist of the following: Associate Director for Residence Life (Chair), Resident Assistant Advisory Council Member (Student), a representative from the Division of Student Affairs, a Faculty Member, and another student representative. The decision of the Residential Living Appeals Board is final and conclusive. The only issue to be considered in any appeal at any level is whether or not the individual's appeal request fits the criteria listed above.

 

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