September 16, 1975

REGULAR MEETING OF THE BOARD OF TRUSTEES OF WESTERN CAROLINA UNIVERSITY

Conference Room of Bird Administration Building     September 16, 1975

The Board of Trustees of Western Carolina University met in regular session on September 16, 1975, at 9:30 a.m. in the Conference Room of Bird Administration Building.

ROLL CALL

The following members of the Board were present: Mr. Abbott, Mr. Coward, Mr. Edwards, Mr. Glenn, Mr. Gloyne, Mr. Hennessee, Mr. Holt, Mr. Killam, Mr. Ledford, Mr. Mallonee, Mrs. Owen, Mr. Patterson, and Mr. Wynne. Also present were Chancellor Robinson; Vice Chancellors Brown, Dillard, Stillion, and Stoltz; Mrs. Jakes, Assistant to the Chancellor; Mr. Scott, University Attorney; Mr. Reed, Director of Public Information; Dr. Lovin, Faculty Representative to the Board of Trustees; Dr. Hyatt, Dean of the Graduate School; Mr. Ramsey, Assistant to the Chancellor for WCU Programs in Asheville; and Mrs. Shuler, Secretary to the Chancellor.

Mr. Glenn introduced Mr. Patterson, a newly-appointed member of the Board of Trustees.

APPROVAL OF MINUTES OF JUNE 5, 1975, MEETING

Chairman Glenn reported that a copy of the minutes of the meeting of the Board of Trustees held June 5, 1975, had been mailed to each Trustee. No suggestion or correction was made, and upon proper motion duly seconded and unanimously carried, the minutes were approved.

ELECTION OF OFFICERS

Upon proper motion duly seconded and carried by acclamation the incumbent Board officers were elected for another year. These officers are: Mr. Glenn, Chairman; Mr. Hennessee, Vice Chairman; Mrs. Owen, Secretary.

REPORT OF COMMITTEE TO NAME FIELD HOUSE

Vice Chancellor Dillard reported that the recommendation of the naming committee was that the field house be named for Ted Jordan and Ted Phillips, benefactors of the University. This recommendation is concurred in by Mr. Whitmire, for whom the stadium is named.

Upon proper motion duly seconded and unanimously carried, the new field house was named Jordan-Phillips Field House.

RATIFICATION OF REID SCHOLARSHIP CONDITIONS

President Emeritus Paul A. Reid has established a scholarship fund at the University to bear his name and has stipulated certain conditions about the fund. The Executive Committee had been polled by telephone for approval of the conditions before the fall quarter began so that scholarships could be awarded.

Following discussion and upon proper motion duly seconded and unanimously carried, the action of the Executive Committee was ratified. (Copy of conditions filed with minutes material.)

APPROVAL OF SEWAGE TREATMENT PLANT AGREEMENT

Vice Chancellor Dillard presented a proposed agreement enabling the University to participate in the construction of the Jackson County sewage treatment facility. Following discussion and upon proper motion duly seconded and unanimously carried, the agreement was approved. (Copy of agreement filed with minutes material.)

APPROVAL OF ARCHITECTURAL PLANS FOR WATER STORAGE RESERVOIR

Upon proper motion duly seconded and unanimously carried, engineering plans prepared by Olsen and Associates, Inc., for a new water 0 storage reservoir were approved.

APPROVAL OF TENURE DOCUMENT

The document entitled "Tenure Policies and Regulations of Western Carolina University" as prepared by an ad hoc committee chaired by Professor Edward Nelson had been mailed to the Trustees. A resolution adopted by the Board of Governors asked that these documents be submitted by November 1, 1975, by all institutions of the University System.

Following discussion, the consensus was to postpone further discussion and action until the Executive Session of the meeting.

INFORMATION REPORTS

1. Enrollment Prospects

Enrollment prospects remain high, with at least 500 students in excess of last year expected to enroll for the fall quarter.

2. Capital Improvements Bond Issue

Vice Chancellor Brown informed the Trustees that the bond referendum vote is set for May, 1976, and that University involvement will be handled from President Friday's office. Item No. 1 in the referendum listing is an Administration-Museum Building for Western Carolina University at a cost of $3.4 million, and it was requested that all Trustees join in support of this referendum. Mr. Killam noted that the Association of Student Body Presidents had passed a resolution in support of this bond issue.

3. School of Technology and Applied Sciences

Dr. Robinson told the Trustees of the expansion taking place in the areas of technology across the country and outlined the structure of the proposed school. He then asked the Board to approve the concept of such a School for future development.

Following discussion and upon proper motion duly seconded and unanimously carried, the concept of a School of Technology and Applied Sciences was approved. (Copy of proposal on file with minutes material.)

4. AGB Information on Tax Reform Proposals

The Trustees were given information developed by the Association of Governing Boards about tax reform proposals and were asked to write Congressmen urging them to continue to allow tax deductions for contributions made in support of education.

5. Reorganization of School of Business

Vice Chancellor Stoltz informed the Trustees of the recent reorganization of the School of Business (copy of listing on file with minutes material).

6. AIDP Grant

Vice Chancellor Stoltz gave a brief history of the AID program and summarized progress to date in developing the final proposal to be submitted to the Office of HEW in Washington. Following discussion and upon proper motion duly seconded and unanimously carried, the Board adopted the following resolution:

WHEREAS, careful study has resulted in the University designating the areas of student counseling, academic advisement, placement, technology, community college and technical institute articulation, regional technical assistance, and institutional planning, management, and evaluation systems as being high priority for improvement and

WHEREAS, the Advanced Institutional Development Program grant has provided special funds to assist Western Carolina in making improvements in these areas and

WHEREAS, the staff of the University is presently developing specific plans to use these funds for the strengthening of these areas,

THEREFORE, the Board of Trustees wishes to endorse these efforts, believes the planning efforts to be appropriate and satisfactory, and urges the Chancellor to implement the plans as soon as feasible with the understanding that regular reports on the operations funded by the grant will be made routinely to the Board.

7. Faculty Governance

Dean Morrill, serving as Special Assistant to the Vice Chancellor for Academic Affairs, is working on bylaws to spell out operating procedures for the Faculty Senate. It is hoped to begin operation under the new constitution and bylaws some time in the fall.

8. Increase in charge for rental housing units

Vice Chancellor Dillard told the Trustees of the problem being experienced with TV reception in the faculty housing units and described the proposed central tower and cable to alleviate this difficulty. Installation of the tower and cable will require a rate increase of $5 per month, the charge not to be imposed until the service is available. This tower will be for internal use only and will not be available outside the campus.

Vice Chancellor Dillard also informed the Trustees that rates on the old housing units needs to be increased, but that this could not be done until July 1, 1976, because of leases in effect.

9. Building modifications and planning

Vice Chancellor Dillard apprised the Trustees of the following improvements:

Steam cleaning of Breese Gymnasium
Extensive repairs of Reynolds Hall
Architectural plans for additional external doors at Reid Gymnasium
Reseeding of lawns
New sidewalk at Killian
Steam cleaning of Hoey Auditorium
Sidewalk from Harrill Hall to Brown Cafeteria
Lighting of parking lot behind Belk and paving of a portion of this lot
New window screens at Harrill Hall
New greenhouse planned on Sutton property
New information sign to be installed in front of Hoey
Plans to renovate a portion of the basement of Dodson Cafeteria for the Counseling and Advisement Center

10. Status of plans for Music and Classroom Building

Architectural plans for this building have been submitted to Property and Construction Division of the Department of Administration for preliminary review. It is hoped that plans can be approved and bids received by December 31.

11. Expansion of game room at University Center

Plans are underway to expand the game room at the University Center by extending the wall out under the area that has ceiling and floor. This would add approximately 900 sq. ft. of space to the room.

12. Orientation and Occupancy of Residence Halls

Vice Chancellor Stillion told the Trustees about the extensive orientation program carried out in the summer for freshmen and transfer students. He also reported that occupancy of the residence halls is expected to be at its highest level in several years with approximately 3,000 students living in the halls.

ANNOUNCEMENTS

Information on football activities was distributed and Board members were invited to attend whenever possible.
Mr. Mallonee will represent the Board at the Fall AGB Workshop in Minneapolis on October 6-7.
Annual Trustees Conference, Boone, October 23-24.
Mountain Heritage Day, on the campus, October 25.
Next Board meeting, December 4.
New members of the Board of Governors will visit the campus, arriving around 4:00 p.m. on December 8 and leaving at 9:30 a.m. on December 9.
Final presentation for accreditation will be made to Southern Association of Colleges and Schools on December 9.

EXECUTIVE SESSION Open Meeting Act

ADJOURNMENT

With no other business to be transacted, the meeting adjourned for luncheon in the Mary Will Mitchell Room of Brown Cafeteria at 12:45 p.m.

Respectfully submitted,

________________________
James H. Glenn, Chairman

________________________
Helen B. Owen, Secretary

 

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