June 27, 1974


Conference Room, Bird Administration Building, June 27, 1974

The Board of Trustees of Western Carolina University met in regular session at 10:00 a.m. on June 27, 1974, in the Conference Room of Bird Administration Building. Members present were:

Mr. James H. Glenn, Chairman
Miss Donna Clemmer
Mr. Orville Coward
Mr. Robert L. Edwards
Mr. Hazen Ledford
Mr. Thomas L. Mallonee
Mr. Clyde M. Norton
Mrs. Helen B. Owen
Mr. Richard B. Wynne

Mr. Jack E. Abbott, Mr. John H. Gloyne and Mr. Jack M. Hennessee were absent.

Mr. Glenn opened the meeting by observing the importance of the day--the day Dr. H. F. Robinson assumes charge of the institution. Dr. Robinson responded by stating his delight at being at Western Carolina University, his pride in the institution, his intention to keep trustees fully informed, and his availability to them at any time. He also expressed appreciation for the time and efforts given by the Board members in supporting the institution and his hope that he could give the leadership expected of him.

Draft minutes of the May 10 meeting had been mailed to the trustees. Mr. Wynne moved that the minutes be approved as written, Mr. Norton seconded, and the motion was approved.

The following reports were given in the area of academic affairs:

Announcement was made of the community college conference scheduled for June 27 and 28 as a culmination of visits to twenty two-year institutions. The primary purpose of these visits has been to develop cooperative programs, not to recruit students.

Enrollment for fall quarter is anticipated to remain at the 1973-74 level. Preliminary statistics indicate that numbers of freshman and transfer enrollees are down slightly and graduate enrollment is up. Dr. Robinson commented on the serious problem of enrollment in light of a possible further decline in the number of freshmen. In talking with the Admissions Director, he finds that the high out-of-state tuition fee plays into the hands of the larger schools; he would like to have an exchange between border states to overcome this fee. Institutional efforts will be directed toward holding the enrollment, with hopes to increase to between six and seven thousand students by the end of this century.

The Department of Health, Education, and Welfare has approved the state-wide plan for elimination of segregation. The institutions will soon receive the details necessary to implement this plan.

Board by-laws are obsolete and do not conform to The Code. A copy of proposed by-laws has been mailed to trustees for action at a later date.

A. revised traffic code in conformance with The Code and the General statutes of North Carolina was developed by the University Traffic Committee and has been presented to trustees for action at a later date.

The affirmative action plan was presented for information only. The plan has not yet been approved, and until it is approved, the University will continue to operate in compliance with Executive Order 11246.

Dr. Robinson informed the Board of the long-range planning directive issued by President Friday. An ad hoc committee to be co-chaired by Dr. Wilson and Dr. Hyatt will prepare the plan which is to be submitted by September 1. This committee will have faculty, administration, and student representation, and its primary purpose is to determine academic planning up to 1980.

The trustees were presented with a copy of the Self-study document prepared by a committee chaired by Dr. Lovin. The visitation team will be on the campus in October. This document, an extremely important one to the institution, is not yet for publication.

Athletic Director Waters informed the Board that a committee from the Southern Conference would visit the campus on July 14-15 to investigate the academic situation. This committee will then make a report to the December meeting of the Conference, and some type of decision will be made at that time about Western's admittance to the Conference. Mr. Glenn announced a meeting on July 22 with Dr. Spencer, President of Davidson College, relative to the Southern Conference, and asked trustees who had any contacts at Davidson or Furman to use them.

Mr. Norton reported on the following actions of the Building Committee:

The committee to name the stadium recommended, and Mr. Norton so moved, that the new stadium be named for Edward Jordan (E. J.) Whitmire. Mr. Mallonee seconded the motion. Mr. Norton provided a capsule sketch of Mr. Whitmire's contributions to the University, and Mr. Mallonee commented on Mr. Whitmire's dedication to the school over the past 25 years. The motion was approved unanimously.

The Building Committee recommended, and Mr. Norton so moved, that two small auditoriums in the, new science building be changed to one large auditorium. Mr. Ledford seconded, and the motion was approved.

The Building Committee recommended and Mr. Norton moved that Olsen Associates be awarded the design contract for a new water storage reservoir and for renovation of steam lines. Mr. Coward seconded and the motion was approved.

Dr. Stillion asked for approval of a housing contract with Lambda Chi Alpha for lease of Robertson Hall, an empty residence hall. Following discussion, Mr. Coward moved that the lease be approved. Mr. Norton seconded and the motion carried unanimously. It was noted that all rules applying to other residence halls would continue to apply to Robertson under the terms of this lease.

Dr. Robinson reported that he had met with Miss Clemmer and Mr. Johnson about improving the residence halls, and that everything possible would be done to comply with their request.

Mr. Brown gave a status report on the new assignment he has undertaken, that of Vice-Chancellor of Development and Extended Services. He pointed out specific areas of interest which he intends to emphasize.

Dr. Robinson commented on the celebration of the 85th anniversary of the institution and his hopes to combine inauguration of the Chancellor with the anniversary observance. A committee to develop plans for the occasion has been appointed, with Dr. Marilyn Jody as chairman.

At this time the Board went into executive session. Open Meeting Act

There being no further business, the meeting adjourned.

James H. Glenn, Chairman

Helen B. Owen, Secretary


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