December 8, 1972

REGULAR MEETING OF THE BOARD OF TRUSTEES OF WESTERN CAROLINA UNIVERSITY

Catamount Room of A. K. Hinds University Center          December 8, 1972

The Board of Trustees of Western Carolina University met in regular session at 10:15 a.m., Friday, December 8, 1972, in the r. The following members were present:

Jack E. Abbott, Chairman
Thomas L. Mallonee, Vice-Chairman
Arnold Hyde, Secretary
Robert L. Edwards
David E. Henson
Reg E. Moody
Clyde M. Norton
Charles 0. Van Gorder
Modeal Walsh
Dwight Nelson

Other present:

Jack K. Carlton, Chancellor
Cecil C. Brooks
Frank H. Brown, Jr.
W. Doug Davis
Doyle M. Dillard
S. Aaron Hyatt
Virginia P. Molinatto
Charles Newman
A. Doug Reed
William E. Scott
Edward Wilson

Mr. Abbott called the meeting to order. He introduced Dr. David E. Henson the new member of the Board. The roll call was taken indicating the absence of three members of the Board: C. Jack Arrington; F. Carl Harman, who had telephoned and stated he was unable to be present; and Mr. Ted Jordan, who was confined in the hospital. Senator Norton at this point had not arrived, but had indicated he would attend the meeting. It was the consensus of the Board to delay action regarding the absences until the end of the meeting.

A draft of the minutes of the meeting of the Board of Trustees of August 2, 1972, had been mailed to the members of the Board. Mr. Abbott asked for corrections or changes to the minutes. Mr. Moody moved that the minutes be approved and be made a part of the permanent minute book. The motion was seconded by Mr. Walsh and unanimously carried.

Dr. Carlton presented the Visitation Policy, stating it had been approved by the Student Senate, Student Affairs Committee of the Faculty-Administration Senate, and the Faculty-Administration Senate. Mr. Edwards reported the Policy had been approved by the Student Affairs Committee of the Board of Trustees. It was moved by Mr. Edwards, seconded by Dr. Van Gorder, and unanimously carried that this Policy be approved by the Board. (See Exhibit #1 on file in the Chancellor's Office.)

Dr. Carlton stated he had requested Mr. Edwards, Chairman of the Student Affairs Committee, to withhold action on the proposed Residence Hall Contract until further exploration could be made, and asked for authorization to develop a residence hall contract. Motion was made by Mr. Edwards, seconded by Dr. Henson, that Dr. Carlton be authorized to develop a residence hall contract for Western Carolina University. The motion was unanimously carried.

Mr. Dillard presented the Budget Request of the Board of Governors for 1973-75, bringing to the attention of the Board that President Friday and his staff had developed a formula by which funds can be allocated to the sixteen institutions of the University System. He stated the process is a good one; the total package is less than previous years. Hopefully the Legislature will allocate what is being asked by the Board. Dr. Carlton stated that Legislative Budget Meetings are being held by President Friday and his staff, and that one would be held in the Rhodes Science Building on the campus of UNC-A, Friday, December 15. Chairman Abbott urged all Board members to attend this meeting. No action was required.

Dr. Hyatt gave a report regarding the naming of the two residence halls, stating the Committee recommended the name of William Bunyan Harrill for the men's residence hall, and the name of Edyth Walker for the women's residence hall. A lengthy discussion was had regarding the process used by the Committee, names recommended to the Committee, etc. It was moved by Mr. Nelson to accept the Committee's recommendation of "William Bunyan Harrill Residence Hall." Seconded by Mr. Hyde, and unanimously carried. Motion was made by Dr. Henson, seconded by Dr. Van Gorder, to accept the Committee's recommendation of "Edyth Walker Residence Hall." Unanimously carried.

It was brought to the attention of the Board that a policy should be adopted for the purpose of naming a building before construction is actually begun. Dr. Carlton stated the administration would be willing to work with the Board in this area. No action was taken.

A committee was appointed for the purpose of selecting and recommending to the Board a name of the new Science Laboratory Building which will be constructed on the present football field. It was brought to the attention of the Board that the contract for this $3.5 million building had not been let and would not be let until assurance was given that the new stadium would be completed for the 1973-74 football season; that the new science building would be attached to the present Stillwell Science Building by a two-store walkway, but that the new building would be distinct in itself although the functions of the buildings would be inter-related. The following committee was named: Modeal Walsh, Chairman; Arnold Hyde; Dean Gerald Eller; Tyson Cathey; T. C. Moody; Royce Woosley; James T. Joyce; and Edward Martin.

A discussion was had regarding the University's use of alcohol spirits for classroom instruction in the natural sciences. Upon motion of Mr. Walsh, seconded by Dr. Van Gorder, the following resolution was adopted unanimously:

WHEREAS, Western Carolina University uses alcohol spirits necessary for classroom instruction in the natural sciences; and,

WHEREAS, Western Carolina University is a State-supported institution of higher education and is not subject to Federal tax imposed upon alcohol spirits; and,

WHEREAS, certain applications and reports must be filed in connection with the use of tax-free alcohol spirits;

NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees delegate authority to the Chancellor of the University, as Curator of Alcohol, and the Vice-Chancellor for Business Affairs of the University, as Assistant Curator of Alcohol, to sign all application, requisitions, reports, and all other documents or communications with the United States Government relating to the use of tax-free alcohol.

Dr. Carlton presented an analysis of the mental health center, stating there is some controversy regarding the occupancy by certain members of the University staff and that he was in the process of familiarizing himself with regards to this matter. He further stated the Joint Local Mental Health Authority did not wish to accept the agreement that had been in existence over the years; that nothing had changed the University's position relative to the agreement; that he and Mr. Scott had reviewed the law and there had been a change in the composition of the Mental Health Board; and that the present agreement would eventually have to be modified. Dr. Carlton feels that once the Board authorizes him to execute the present agreement, he could then meet with the Mental Health Board and it could then explain why it does not find the present agreement acceptable. It was moved by Mr. Moody, seconded by Mr. Nelson, and unanimously carried that the following resolution be adopted:

WHEREAS, Western Carolina University and the Joint Local Mental Health Authority have for several years entered into an agreement with respect to a plan for the operation and financial support of the Mental Health Center located in the Clinic Annex on the campus of Western Carolina University; and,

WHEREAS, It is the desire of Western Carolina University to continue such operation on the same basis the Mental Health Center has previously been operated;

NOW, THEREFORE, BE IT RESOLVED that the Chancellor, on behalf of Western Carolina University, is authorized to enter into an agreement with the Joint Local Mental Health Authority for a period of one year, beginning July 1, 1972, for the operation of the Mental Health Center in accordance with the terms and conditions contained in the agreement set forth in Exhibit #2 on file in the Chancellor's Office.

Mr. Dillard presented a progress report of the new football stadium, stating that substantial progress has been made; that bids would be opened on December 21 for the stadium; at the present time the University would need to borrow only $90,000 from the Food Services Subhead, rather than the $275,000 originally anticipated and approved by the Advisory Budget Commission, which original amount would have to be repaid at the rate of $55,000 per year for five years. He reiterated that the stadium contract would specify a completion date prior to the 1973-74 football season or construction on the new Science Laboratory Building would not begin. Dr. Carlton reported that seven new Patrons of Quality had been received with the understanding that the first three years contributions of $1,000 annually would go to the stadium fund. A lengthy discussion followed concerning the stadium, with no action being taken.
Mr. Brooks gave a report on the enrollment status at Western, with a discussion following. No action was required.

Mr. Scott stated that the County of Jackson had requested a right-of-way over the University's Lake Thorpe property. He presented a plat of the property indicating the location of the right-of-way, and further stated the granting of the right-of-way would not damage the property, but would recommend that the agreement contain a reversionary clause and a proviso relative to the use of the property not being in violation of State or Federal Civil Rights Statutes. After some discussion the following resolution was made by Mr. Moody, seconded by Mr. Mallonee, and unanimously carried:

WHEREAS, Western Carolina University is the owner in fee simple of certain property located on the shores of Lake Thorpe in Jackson County, North Carolina, said property was obtained from Nantahala Power and Light Company, and a more complete description is found in Deed Book 176, at page 177, Register of Deeds' Office, Jackson County, North Carolina; and,

WHEREAS, the County Commissioners of Jackson County have obtained certain property on Lake Thorpe adjoining the University property for the purpose of constructing a county recreation area. The property obtained by the County is not located on a public road and there is no right of ingress and egress; and,

WHEREAS, the County Commissioners have requested that Western Carolina University grant an easement 60 feet in width for the purpose of constructing a road to serve the property in question; the easement to run the length of the easternmost boundary of the property of the University and will be approximately 488 feet in length. In addition, the easement will cross the narrow leg of the westernmost boundary of the University property and at this point will be approximately 201 feet in length;

NOW, THEREFORE, BE IT RESOLVED, that the Chancellor is authorized to execute an easement authorizing Jackson County to construct a roadway as outlined herein and more particularly set forth on a plat by Boone-Lyda Associates, Weaverville, North Carolina, dated February 1, 1972; provided further that said easement shall contain a reversionary clause that if and when said County property ceases to be used for the purpose intended the easement shall be null and void; and provided further the use of said recreational area will in no way violate State or Federal Civil Rights Statutes.

Mr. Scott brought to the attention of the Board that the lease with the Post Office Department had expired, and that it was necessary to renew the lease. It was moved by Mr. Edwards, seconded by Mr. Walsh, and unanimously carried that the following resolution be adopted:

WHEREAS, Western Carolina is the owner of the building in Cullowhee, Jackson County, North Carolina, in which is housed the United States Post Office, and for a number of years has leased said building to the United States Post Office Department; said lease has now expired, and it is the desire of the Post Office Department to enter into a lease with Western Carolina University for an additional year with an option to renew for two years. The rent for the original term of one year to be $4,600 annually, and if the option is exercised, said rent shall be $5,060 annually;

NOW, THEREFORE, BE IT RESOLVED that the Chancellor of Western Carolina University is hereby authorized to enter into a lease with the Post Office Department upon the terms and conditions set out above.
It was moved by Mr. Hyde that the following resolution be adopted, with a copy to be presented to Mr. Whitmire. Seconded by Dr. Van Gorder, and unanimously carried:

WHEREAS, Mr. Boyce A. Whitmire of Hendersonville, North Carolina, served the State of North Carolina with distinction on the Board of Trustees of Western Carolina University from October 24, 1963, until September 18, 1972; and,

WHEREAS, the best interests of the students of the University, the welfare of the faculty and staff members of the institution, and the advancement of the educational programs of the University were faithfully served by Mr. Whitmire;

NOW, THEREFORE, BE IT RESOLVED that Mr. Whitmire be and hereby is commended for his service to Western Carolina University and to the State of North Carolina;

BE IT FURTHER RESOLVED that the Board of Trustees expresses to Mr. Whitmire the appreciation of the entire University Community for the dedicated manner in which he performed his duties as a Trustee.

UNANIMOUSLY ADOPTED BY THE BOARD this eighth day of December, One Thousand Nine Hundred and Seventy-two.

(SEAL)

/s/ Jack E. Abbott, Chairman
/s/ Arnold Hyde, Secretary

Dr. Carlton presented the University Statement of Purpose, stating that a revision was needed because of the decennial self-study of the University by the Southern Association of Colleges and Schools. He further stated that it had been approved by the Faculty-Administration Senate, and upon approval by the Board, would become the official Statement of Purpose of Western Carolina University. It was moved by Mr. Mallonee, seconded by Dr. Van Gorder, and unanimously carried that the official Statement of Purpose of Western Carolina University be as follows:

STATEMENT OF THE PURPOSE OF WESTERN CAROLINA UNIVERSITY

A constituent member of the University of North Carolina, Western Carolina University is an academic community characterized by a spirit of free inquiry and is dedicated to the development of the human mind, the enrichment of the human experience, and the improvement of human society. These goals are sought through the development, preservation, and dissemination of knowledge; by nurturing personal responsibility and individual effort; and through a concern for excellence.

The University holds that teaching, learning, research, creativity, and service are mutually supportive activities, appropriate to a multipurpose institution. The central function of the University historically has been the teaching-learning process. Western Carolina University stands in that tradition, emphasizing excellent instruction in an atmosphere conducive to the individual pursuit of ideas by both students and faculty. Research and creative activities are essential to all the goals of the University, contributing to better teaching and learning; addition to man's storehouse of knowledge; and enhancing his appreciation of beauty and truth. Appropriate public services grow naturally out of many of the instructional, research, and creative activities of the University.

Western Carolina University strives to fulfill these purposes by means of the following specific objectives:

By recruiting and maintaining a well-qualified, dedicated, productive faculty;

Through the provision of a program of general education in the liberal arts and sciences directed to an understanding of the universe and man's role in it;

By offering advanced undergraduate and graduate study in the arts, sciences, and professions, designed to fulfill the intellectual and vocational interests of its students;

By encouraging research and creativity among faculty and students;

By providing continuing education programs designed for self-improvement and career advancement;

By offering a variety of services to meet the needs of its off-campus constituency;

And by fostering student development through thoughtful counseling, cultural activities, organizations and clubs, and a diversified social and recreational program.

Mr. Abbott stated that it was in order to move upon the absences. Motion was made by Mr. Mallonee, seconded by Mr. Hyde, and unanimously carried that Mr. Arrington, Mr. Harman, and Mr. Jordan be excused from the meeting.

Mr. Abbott then stated the Board would go into Executive Session after a brief recess.

The Board went into Executive Session at 11:40 a.m.Open Meeting Act

There being no further business, it was moved by Mr. Moody, seconded by Mr. Edwards, and unanimously carried that the Board adjourn at 12:25 p.m.

Respectfully submitted,


____________________________
Jack E. Abbott, Chairman

____________________________
Arnold Hyde, Secretary

 

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