REGULAR MEETING OF THE BOARD OF TRUSTEES OF WESTERN CAROLINA UNIVERSITY
Conference Room, Bird Administration Building, December 5, 1974
The Board of. Trustees of Western Carolina University met in regular session on December 5, 1974, at 10:00 a.m. in the Conference Room of Bird Administration Building.
The following members of the Board were present: Mrs. Owen, Miss Clemmer, Mr. Abbott, Mr. Coward, Mr. Glenn, Mr. Gloyne, Mr. Hennessee, Mr. Holt, Mr. Ledford, Mr. Mallonee, and Mr. Wynne. Also present were Chancellor Robinson; Vice-Chancellors Brown, Dillard, Stillion, and Wilson; Mrs. Jakes, Assistant to the Chancellor; Dr. Phillips, Assistant Vice-chancellor for Academic Affairs: Mr. Scott, University Legal Counsel; Mr. Reed, Director of Public Information; Dr. Hyatt, Director of Planning and Institutional Research Dr. Clifford Lovin, Faculty Representative to the Board of Trustees; Mr. Edwin Allman, Alumni Representative to the Board of Trustees; Mr. Gary Parrott, Landscape Engineer; and Mrs. Shuler, Secretary to the Chancellor. Dr. H. L. Salisbury, Chairman of the Committee on Drug Use and Abuse, was present for part of the meeting.
Chairman Glenn introduced Mr. Holt as a new member of the Board of Trustees and presented to him a Certificate of Appointment from the Board of Governors of The University of North Carolina for a term to expire on June 30, 1975. Mr. Holt had been sworn in by Judge Thornburg prior to the regular session and had subscribed a copy of the oath which qualified him as a trustee for the term indicated.
Mr. Mallonee introduced Mr. Allman, as the Alumni Representative to the Board of Trustees.
APPROVAL OF MINUTES OF SEPTEMBER 5, 1974, MEETING
Chairman Glenn reported that a copy of the minutes of the meeting of the Board of Trustees held September 5, 1974, had been mailed to each Trustee. No suggestion or correction was made, and the chair declared the minutes approved as distributed.
REPORT OF BUSINESS AFFAIRS COMMITTEE MEETING, DECEMBER 5, 1974
1. Tax-sheltered annuity proposal
Mr. Abbott, Chairman of the Business Affairs Committee, asked Vice-chancellor Dillard to report on a tax-sheltered annuity proposal. Following discussion and upon proper motion duly seconded and unanimously carried, the Trustees adopted the following resolution:
RESOLVED, that the Board of Trustees of Western Carolina
University agrees to purchase for its employees thru a payroll deduction plan annuities intended to meet the requirements of Section 403(b) of the Internal Revenue Code of 1954, as amended.
NOW, THEREFORE, the Vice-chancellor for Business Affairs of Western Carolina University is authorized and directed to take such actions as are reasonable and necessary to effect the purchase of such annuities under group annuity contract or contracts issued by The Prudential Insurance Company of America and to approve, on behalf of the Board of Trustees, employees' agreements with the university for reductions in contract salary, the amount of such reductions with respect to each employee to be remitted to The Prudential Insurance Company of America for the purpose of effecting such annuities.
2. Fee adjustments
Vice-chancellor Dillard presented information on proposed fee adjustments. Following discussion and upon proper motion duly seconded and unanimously carried, the Trustees approved the following adjustments to be effective Fall Quarter, 1975:
a. Athletic Fee - from $14 to $15 per quarter
b. Board Fee - from $135 to $145 per quarter
c. Room Deposit - from $54 to $75
d. Hourly rate for part-time out-of-state students from $25 to $30 per hour
3. Enrollment data
Chancellor Robinson informed the Trustees that applications from prospective students were 62-1/2% ahead of the same period of 1973, and that acceptances were 57% more than at the same time last year.
REPORT OF BUILDING COMMITTEE MEETING, DECEMBER 5, 1974
1. Granting of easement
University Attorney Scott requested authorization to file with State officials a request that an easement 30' wide x 240' long be granted to Douglas Eye for ingress and egress to property on Long Branch Road. After discussion and upon proper motion duly seconded and unanimously carried, Mr. Scott was authorized to file the necessary documents with the North Carolina Department of Administration.
2. Land acquisition
Vice-Chancellor Dillard reported that the Board of Governors had given approval for the Department of Administration to purchase for Western Carolina University three parcels of land--the Streeter property, the Hooper property, and the Sutton property--from funds available to the Department of Administration.
3. New facilities
Dr. Hyatt reported briefly on the status of new facilities on the campus:
a. Field House - recently occupied
b. Addition to Water Treatment Plant - under construction
c. Natural Science Laboratory Building - plans in Raleigh for review and approval, hope to place notice for bids early in January
d. English-Music Building - being designed by Foy and Lee. Approximately $600,000 needed to complete the building, and this has been included in budget request.
e. Volatile Chemicals Storage Building being designed by Lawrence Traber.
4. Grounds Improvement
Vice-chancellor Dillard introduced Mr. Parrott, who informed the Trustees of activities in progress and being planned for campus beautification.
5. Relocation of Highway 107 and other highway needs
Vice-chancellor Brown told the Trustees that Department of Transportation officials are making initial contacts with property owners along the established right-of-way, official appraisals will be requested, and this work is proceeding at a normal pace. He also told the Trustees that bids will be taken on the Sylva-Balsam. Gap road in March or April.
Problems are still being encountered with people missing the turn-off at Clyde on 1-40, and efforts continue to have directional signs placed at this intersection.
REACTIVATION OF AND APPROVAL OF REVISED BY-LAWS FOR THE
DEVELOPMENT FOUNDATION OF WESTERN CAROLINA UNIVERSITY, INC.
Chancellor Robinson informed the Trustees of the efforts being made by Dr. Hyatt to gather all information on development programs such as Patrons of Quality in preparation for starting a unified development program. He then drew attention to the revised By-Laws for The Development Foundation of Western Carolina University, Inc., a copy of which had previously been mailed to Trustees, 'and asked University Attorney Scott to explain the proposed changes. Following discussion and upon proper motion duly seconded and unanimously carried, the revised By-laws of The Development Foundation of Western Carolina University, Inc. , were adopted. (Copy filed with minutes material.)
In accordance with provisions of the By-laws, and upon proper motion duly seconded and unanimously carried, the Board of Directors of The Development Foundation of Western Carolina University, Inc., will consist of ten members, two of whom will be the Chairman of the Board of Trustees and the Chancellor. Three additional members elected were Mrs. Owen, Mr. Hennessee, and Mr. Mallonee. Five other members will be appointed as recommendations are developed in the next few months.
APPROVAL OF TENURE PROCEDURES
Chancellor Robinson discussed with the Trustees the development of Temporary Policies and Regulations Governing Academic Tenure, Promotion, and Reappointment (copy filed with minutes material). He explained that the document provides for a well-developed evaluation method and each non-tenured faculty member will have an annual review by a faculty committee at the departmental level, with the department head and an elected faculty member co-chairing the committee. Dr. Robinson requested that the Board approve for submission to the Board of Governors the recommendation within the document that the probationary period be changed from five years to seven years.
Chancellor Robinson introduced Dr. Lovin, Faculty Representative to the Board of Trustees, who expressed appreciation for Dr. Robinson's having involved the faculty so closely in development of the temporary procedures,
After discussion and upon proper motion duly seconded and unanimously carried, the Trustees concurred in the change in the probationary period from five years to seven years and directed that this recommendation be submitted to the Board of Governors for final approval.
Chancellor Robinson informed the Trustees that the preliminary report of the visiting committee has just been received and is being studied. He will report back to Dr. Norris, chairman of the Committee, who will, in turn, report to the Southern Association of Colleges and Schools. Trustees will be given a copy of the final report of the committee.
University Attorney Scott discussed with the trustees some of the Implications of the Buckley Amendment, which deals with the privacy of student records and which will be enforced by HEW.
Dr. Hyatt requested that Trustees read the Long-Range Plan mailed to them previously and indicated his willingness to answer any questions.
Dr. Hyatt announced the favorable bid on a Xerox 560 computer which will permit five times more computing power than has been available. This will be the largest computer west of Charlotte and Western Carolina University will be able to serve institutions, governments, etc., throughout the region.
NEW POLICY MANUAL
Dr. Hyatt's office is developing a policy manual which will incorporate all policies from the beginning of President Reid's administration to the present.
DRUG USE AND ABUSE COMMITTEE
Dr. Salisbury informed the Trustees of the activities of the university-wide committee on Drug Use and Abuse. He said the committee, composed of faculty, staff, and students, is approaching the problem by attempting to look at three questions: What is the extent of the problem on campus? What is being done how and by whom in the area? What needs to be done?
A questionnaire is being developed and will be given to a sample of students, probably in January; the committee will then be in position to make recommendations and will know what needs to be done.
EXECUTIVE SESSION Open Meeting Act
Chairman Glenn declared the Board to be in executive session; however, he asked everyone present to remain for the rest of the meeting.
RECESS FOR LUNCHEON
By consent, the meeting recessed at 12:30 p.m. for luncheon in the Mary Will Mitchell Room of Brown Cafeteria. Director of Athletics Bob Waters and his football staff had been requested to join the Board for lunch.
Chairman Glenn introduced Mr. Waters, who then introduced coaches Donald Millwood, Bob Setzer, and Bobby Pate. Mr. Waters told the Board of prospects for the next football season and announced that Steve Yates had been chosen as an All-American. He also discussed with the Board the Southern Conference meeting scheduled for December 12-13, 1974.
Following Mr. Waters' remarks, he and the coaches were excused.
ROLL CALL, THURSDAY AFTERNOON, DECEMBER 5, 1974
Chairman Glenn reconvened the executive session at 1:15 p.m. with all Board members
and all administrative staff except Mr. Parrott present as recorded in
By consent, the meeting adjourned at 2:30 p.m.
James H. Glenn, Chairman
Helen B. Owen, Secretary