October 24, 1963

REGULAR MEETING OF THE BOARD OF TRUSTEES OF WESTERN CAROLINA COLLEGE

Conference Room of Bird Administration Building          October 24, 1963

The fall meeting of the Board of Trustees of Western Carolina College was held in the Conference Room of the Bird Administration Building at 11:00 o'clock, October 24, 1963, with the following members present:
Jonathan Woody, Chairman
J. R. Buchanan, Vice-Chairman
Morgan Cooper
Sam Ervin, III
Arnold Hyde
Tom Mallonee
Mrs. Dan K. Moore
Guy Sutton
Dr. Charles 0. Van Gorder
Modeal Walsh
Boyce Whitmire

Members absent:
E. J. Whitmire

Others present:
President Paul A. Reid, Secretary
Dean A. K. Hinds
Frank H. Brown, Jr.
James E. Kirkpatrick
W. B. Harrill
D. C. Sossomon
Anna D. Parker

The Chairman called the meeting to order and recognized President Reid who introduced the newly appointed members of the Board of Trustees: Mr. Boyce Whitmire of Hendersonville; Mr. Modeal Walsh of Robbinsville; Mr. Morgan Cooper of Forest City; and the reappointment of Mrs. Dan K. Moore.

Chairman Woody advised that the election of officers constituted the first order of business. Upon the motion of Mr. Mallonee, seconded by Dr. Van Gorder, Mr. Jonathan Woody was unanimously elected Chairman.

Upon motion of Mr. Sutton, seconded by Mr. Cooper, Mr. Ramsey Buchanan was elected as Vice-Chairman.

A motion was made by Mrs. Moore, seconded by Mr. Hyde, and passed, approving the following Committees of the Board of Trustees:

EXECUTIVE COMMITTEE

Jonathan Woody, Chairman
Ramsey Buchanan
E. J. 'Whitmire
Sam Ervin, III
Tom Mallonee

LEGISLATIVE COMMITTEE

Sam Ervin, III, Chairman
Boyce Whitmire
Tom Mallonee

BUILDING COMMITTEE

Ramsey Buchanan, Chairman
Arnold Hyde
Tom Mallonee
Guy Sutton
E. J. Whitmire

INSTRUCTION COMMITTEE

Dr. Charles 0. Van Gorder, Chairman
Arnold Hyde
Mrs. Dan K. Moore

ENDOWMENT COMMITTEE

E. J. Whitmire, Chairman
Mrs. Dan K. Moore
Jonathan Woody

PUBLIC RELATIONS COMMITTEE

E. J. Whitmire, Chairman
Morgan Cooper
Modeal Walsh

TRUSTEES OF THE ENDOWMENT FUND (Elected by Trustees)

Jonathan Woody, Chairman
Frank H. Brown, Jr.
Paul A. Reid Boyce Whitmire
Modeal Walsh

AUDITING COMMITTEE

Guy Sutton, Chairman
Dr. Charles 0. Van Gorder

President Reid next presented the minutes of the Building Committee meeting which was held on July 11, 1963; also August 9, 1963; the minutes of a joint meeting of the Executive Committee and the Building Committee on September 18; and the minutes of the Executive Committee on September 5, 1963. A motion was made by Mr. Ervin that these minutes be approved and become a part of the permanent minute book. This motion was seconded by Mr. Mallonee and unanimously passed.

President Reid gave a report on the enrollment for fall quarter, 1963.

Dr. D. C. Sossomon, Chairman, Steering Committee of the Institutional Self -Study required by the Southern Association of Colleges and Schools gave a final report from the Steering Committee on the self-study.

Upon the motion of Mr. Mallonee, seconded by Mr. Buchanan, the Board unanimously passed the following resolution:

The Board of Trustees expresses its appreciation to Dr. D. C. Sossomon and the members of his Steering Committee for planning, directing, and supervising the painstaking and scholarly self-study made of Western Carolina College preparatory to the visit by the representatives of the Southern Association of Colleges and Schools to this campus. We are confident that this self-examination, ably guided by Dr. Sossomon, has been very beneficial, and will result in continued accreditation for Western Carolina College. It is quite encouraging to learn that many of the changes and improvements suggested by the study were put into effect even before the visiting committee arrived.

Mr. Frank H. Brown, Jr. gave a report on the Post Office expansion stating that the construction was now under way and a new lease agreement had been signed by the U. S. Post Office Department and the College and that approximately $10,000 was needed for the construction of this new expansion. A motion was made by Mrs. Moore that a transfer of funds in the amount of $10,000 be made from the Student Loan Fund to the Post Office Fund for the purpose of enlargement and that as revenue is derived from the post office rental the Student Loan Fund is to be reimbursed. This motion was seconded by Mr. Cooper and unanimously passed.

Mr. Brown also gave a report on the progress of the new Campus Laboratory School stating that this building is expected to be completed in approximately two months.

Mr. James E. Kirkpatrick, Business Manager, gave a report on the Brown Cafeteria expansion and Cafeteria #2 stating that the preliminary plans have been approved by the Building Committee and are now in Raleigh. Also, that the application for the two dormitories has been submitted to the HHFA in Atlanta and the preliminary plans and specifications, as approved by the Building Committee, have been submitted to the Department of Administration in Raleigh along with the plans for the new Education and Psychology Building.

Mr. Kirkpatrick also reported that money was available by the HHFA for the construction of a student center awaiting our application for the loan. A motion was made by Mr. Hyde authorizing the administration to submit an application to the HHFA in Atlanta, Georgia, in the amount of $1,000,000 for the construction of a new student center to be liquidated by an increase in student fees. This motion was seconded by Mr. Mallonee and unanimously passed. A motion was also made by Mr. Ervin, seconded by Mrs. Moore, and passed, empowering the Building Committee to employ architects for this project.

President Reid read the following resolutions from the 1963 General Assembly:

Resolution #63 - A Joint Resolution Commemorating the Seventy-Fifth Anniversary of Western Carolina College.

Resolution #62 - A Joint Resolution Expressing Appreciation of the General Assembly of North Carolina to the Citizens of Western North Carolina, to the Officials of Western Carolina College and to the Chief and Council of the Cherokee Indian Reservation for the Hospitality Extended on 14 May 1963.

Resolution #31 - A Joint Resolution Congratulating and Commending the Coaches and Players of the Western Carolina College Basketball Team for progressing to the finals of the basketball tournament of the NAIA in Kansas City.

Upon motion of Mr. Mallonee, seconded by Mr. Sutton, the Board unanimously approved the following Capital Improvements requests of the 1963 General Assembly:

Estimated Cost

I.     Two 400-Student Dormitories, $2,500,000
II.    Home Economics-Fine Arts & Music Bldg., $1,645,000
III.   Renovation to Stillwell , $150,000
IV.   Playground - Campus Improvement, $50,000
V.    Addition to Bird Administration Building, $200, 000
VI.  Addition to Physical Education Facilities, $235,000
VII. Warehouse, $40,000
VIII. Renovate Hoey Auditorium, $29,000
IX.  Pipe Organ for Hoey Auditorium, $50,000

TOTAL     $4,899,000

President Reid next read a request from the Athletic Committee concerning the possibility of obtaining additional seats in Reid Gymnasium. Considerable discussion followed and upon the recommendation of the President a motion was made by Mr. Walsh, seconded by Mr. Whitmire, and passed, that these seats be provided and the expenditure of approximately $10,000 be paid from the Book Rental System.

President Reid next presented to the Board instructional personnel employed since the Board meeting on June 25, 1963. A motion was made by Mrs. Moore, seconded by Mr. Cooper, unanimously approving these additional people.

Upon motion of Mr. Sutton, seconded by Mrs. Moore, the Board approved the employment of Mrs. Edith Ritter who has reached the age of 66.

A motion was made by Mrs. Moore, that Dr. H. P. Smith, Retired, be appointed Professor Emeritus. This motion was seconded by Mr. Sutton and unanimously passed.

Upon the motion of Mr. Walsh, seconded by Mr. Whitmire, the Board unanimously passed the following resolution:

We hereby authorize Western Carolina College to enter into a Group Insurance contract with The Prudential Insurance Company of America to provide Accidental Death and Dismemberment Insurance on employees of the College, and Life Insurance on employees and dependents. The College shall be authorized to make payroll deductions for this insurance. Participating employees shall pay the full cost of all coverages and shall enjoy the benefits or any dividends accruing to the policy.

President Reid indicated that some persons may not be clear in the use of the word ''Controller'' as a part of the title of Mr. Frank H. Brown, Jr. Upon motion of Mrs. Moore, seconded by Mr. Mallonee the words "Administrative Assistant'' were substituted for the word ''Controller'' thus making Mr. Brown's title Vice-President and Administrative Assistant.

There being no further business, the meeting adjourned.

Respectfully submitted,
____________________________
Jonathan Woody, Chairman

____________________________
Paul A. Reid, Secretary

 

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