REGULAR MEETING OF THE BOARD OF TRUSTEES OF WESTERN CAROLINA UNIVERSITY
Conference Room of Bird Administration Building October 19, 1968
The fall meeting of the Board of Trustees of Western Carolina University was held on October 19, 1968, in the Conference Room of the Bird Administration Building at 9:30 a. m., with the following members present:
Jonathan Woody, Chairman
J. Ramsey Buchanan, Vice-Chairman
Mrs. Dan K. Moore
Dr. Charles 0. Van Gorder
E. J. Whitmire
Alex S. Pow
Frank H. Brown, Jr.
W. Newton Turner
Taylor L. Huskins
Mrs. Anna Parker
The meeting was called to order by the Chairman, Mr. Woody, who announced the minutes of the last meeting of the Board, held on July 3, 1968, constituted the first order of business.
Mrs. Parker explained that these minutes had been mailed to each member of the Board;
and, upon motion by Mr. Hyde, seconded by Mr. Cooper, the Board unanimously approved
these minutes to become a part of the permanent minute book.
Dr. Turner presented the list of candidates for graduation at the 1968 summer commencement. Upon motion by Mr. Boyce Whitmire, seconded by Mr. Cooper, the Board unanimously approved the list of graduates (See Exhibit # 1 on file in the President's office).
Mr. Boyce Whitmire, Chairman of the Auditing Committee, made a brief statement concerning the Audit Report. He stated that his Committee had met prior to the full Board meeting and had examined the report and found it to be in proper order; and, he made the motion that the Board approve this report. This motion was seconded by Mr. Forsyth and unanimously approved.
Mr. Frank Brown,Jr. gave a brief report on the construction of a highway to and through the campus, explaining that several members of the administrative staff had met with representatives of the Highway Commission. Mr. Forsyth moved that a resolution from the Board to the Highway Commission be prepared in appreciation for the Commission's study and support and giving the Board's approval to move ahead with the proposed construction. This motion was seconded by Mr. Cooper and unanimously passed.
A motion was made by Mr. Boyce Whitmire, seconded by Mr. Mallonee, that the following committee be appointed to meet with the Highway Commission, along with administrative personnel of the University, at its next scheduled meeting on October 24:
Mr. Jonathan Woody
Mr. Frank Forsyth
Mr. E. J. Whitmire
Mr. Kirkpatrick gave a report on the status of the construction of the President's home, stating that the base bids were $62,189 with total construction money of $65,000, leaving a balance of $2,811 for contingencies and payment toward the architects' fee. He stated that the architects had agreed to withhold their building fee until the construction was completed. An estimated additional $5,500 would be needed to complete the project.
Upon motion by Mr. Forsyth, seconded by Mr. Cooper, the Board unanimously authorized the administration to use funds from the Book Exchange, if needed, to make up the balance of the architects' fee.
Mr. Woody then turned the meeting over to Mr. Boyce Whitmire for the election of a Chairman and Vice-Chairman.
Upon motion by Mr. Mallonee, seconded by Mr. Cooper, the Board unanimously elected Mr. Jonathan Woody as Chairman of the Board and Mr. J. Ramsey Buchanan as Vice-Chairman.
Mr. Woody stated that he would name the Standing Committees of the Board in early November.
Dr. Pow then made reference to a mimeographed annual progress report to the Board of Trustees from the President, giving each member a copy for later study (Exhibit #2 on file in the President's Office).
Mr. Kirkpatrick next presented an agreement with Nantahala Power and Light Company for the removal of power lines to accommodate the new warehouse. Upon motion by Mr. Mallonee, seconded by Mr. Walsh, the Board approved this recommendation, to be presented to the Governor and Council of State.
Mr. Kirkpatrick also presented a request from Mr. Robert Felton concerning a right-of -way through the Wolf Creek section to develop a residential section on privately-owned property. Considerable discussion followed and the Board unanimously agreed to refer this request to the Executive Committee for action.
Upon motion by Mr. Boyce Whitmire, seconded by Mr. Cooper, the Board unanimously passed a bond resolution for the faculty housing project (Exhibit #3 on file in the President's Office).
Dr. Turner presented to the Board a list of academic personnel to whom contracts had been issued since the last meeting of the Board. Upon motion by Mr. Boyce Whitmire, seconded by Mr. Mallonee, the Board unanimously approved these personnel.
Mr. Brown next presented a request from Mr. Ned J. Tucker asking for an additional two-year extension of his leave of absence. Mr. Brown further explained that the Executive Committee in session on September 1, 1966, had granted this leave of absence at the request of Governor Moore. Upon motion by Mr. Hyde, seconded by Mr. Buchanan, the Board unanimously approved this request.
Mr. Kirkpatrick explained to the Board that at the last meeting the members had approved the salary of Mr. Frank H. Brown, Jr., Vice-President for Administration as $19,500 for twelve months, and that the maximum twelvemonths salary for a full professor (the present source of Mr. Brown's payment) was $18,840. Dr. Pow recommended that the balance of this salary, $660, be paid from the Book Exchange Fund. Upon motion by Mr. Mallonee, seconded by Mr. Forsyth, the Board unanimously approved the additional salary for $660 to be paid from the Book Exchange Fund.
Mr. Kirkpatrick gave a brief report on the Budget Division and the Advisory Budget Commission approval of the "A" Budget. He reported that very little reduction was made in the University's request.
Dr. Pow and Mr. Hart presented an oral report on development of the Library.
The Board then went into executive session, with Dr. Pow present. Open Meeting Act
On motion of Mr. Boyce Whitmire, seconded by Mr. Mallonee, the Board unanimously approved the procedure for selection of the Athletic Director, Western Carolina University, recommended by the President in Exhibit #5 on file in the President's Office.
On motion of Mr. Hyde, seconded by Mr. Mallonee, the President was authorized to establish contact with the Trustees of Western Carolina College Educational Foundation, Inc. , with the objective of interrelating the fundraising and spending activities of the Foundation with those of the University.
On motion of Mr. Forsyth, seconded by Mr. Walsh, the President was authorized to proceed with an application for a Developing Institutions Grant under Title III of the Higher Education Act of 1965, with the University of Alabama as the cooperating institution.
The President outlined to the Board the anticipated recommendations of the State Board of Higher Education regarding coordination or governance of institutions of higher education in North Carolina; this, as reported at the most recent meeting of the Council of Presidents. It was agreed informally that the President would report to the Board or its Executive Committee after meeting with the State Board of Higher Education representatives on October 28, when the State Board has promised to reveal its plans.
Mr. Hyde moved and Mr. Mitchell seconded that the President and the Chairman of the Board explore with their counterparts at Asheville -Biltmore College desirable relationships between that College and Western Carolina University; this, after the November elections.
On motion of Mr. Boyce Whitmire, seconded by Mr. Hyde, the Board agreed to the request of the Department of State of the United States for services of the President in Africa and Europe during the period November 19 through December 3, 1968.
Mr. Walsh made the following motion, seconded by Mr. Boyce Whitmire, with respect to the employment of the President; this resolution, in clarification of resolutions passed by the Board of Trustees at the April 23 and July 3, 1968, meetings:
"The contract with Dr. Pow as President is for a five-year period of service, subject to renewal by the two parties. Dr. Pow's appointment includes tenure ranking, effective July 1, 1968, as Professor of Political Science, Western Carolina University, this role to be assumed at the end of the five years at the same base salary as that paid as President, or at an earlier date set or agreed to by the Board, or at a later date negotiated between the Board and Dr. Pow".
There being no further business, the meeting adjourned for lunch in the Brown Cafeteria.
Jonathan Woody, Chairman
Alex S. Pow, Secretary