November 20, 1962

REGULAR MEETING OF THE BOARD OF TRUSTEES OF WESTERN CAROLINA COLLEGE

Conference Room of Bird Administration Building          November 20, 1962

The fall meeting of the Board of Trustees of Western Carolina College was held in the Conference Room of the Bird Administration Building at 11:00 o'clock, November 20, 1962, with the following members present:
Philip Woollcott, Chairman
Dr. Charles 0. Van Gorder
Arnold Hyde
Tom Mallonee
Sam J. Ervin, III
Ramsey Buchanan
Guy Sutton
E. J. Whitmire
Mrs. Dan K. Moore

Members absent:
Jonathan Woody
James J. Harris
W. H. McDonald

Others present:
President Paul A. Reid, Secretary
Anna D. Parker
Frank H. Brown, Jr.
James E. Kirkpatrick
Hugh E. Battle

President Reid called the meeting to order and asked permission to invite the Business Manager, Mr. James E. Kirkpatrick; the Bursar, Mr. Hugh Battle; and Mr. Frank H. Brown to remain for the entire meeting.

President Reid then reminded the Board that the election of officers constituted the first order of business. Upon a motion by Mr. Mallonee, seconded by Mr. Ervin, Mr. Woollcott was unanimously elected Chairman of the Board.

A motion was made by Dr. Van Gorder, seconded by Mr. Sutton, and unanimously passed, electing Mr. Ramsey Buchanan as Vice-Chairman.

Chairman Woollcott next explained to the Board the need for increasing the membership of the Executive Committee. With the present membership of three, the Chairman further explained the difficulty of always having a quorum present and since this Committee is the most active one of the Board it was his recommendation that five persons serve on this Committee. Upon a motion by Mr. Ervin, seconded by Dr. Van Gorder, and passed, the Chairman was authorized to make such appointments. Mr. Woollcott appointed Mr. Tom Mallonee and Mr. Sam Ervin to serve on the Executive Committee of the Board with the unanimous approval of the Board.

Chairman Woollcott next presented the need for a special committee from the Board of Trustees to study the Annual Audit Report and stated that the Executive Committee had recommended such a committee be appointed. A motion was made by Mr. Whitmire, seconded by Mr. Mallonee, and unanimously passed, authorizing the Chairman to appoint an Audit Report Committee from the Board of Trustees. Mr. Woollcott appointed Mr. Guy Sutton, Chairman and Dr. Charles Van Gorder to serve on this Committee.

Mr. Hugh Battle, Bursar, requested and was granted permission to appear before the Board in connection with the Special Audit Report. Mr. Battle's report was heard with much interest, understanding and appreciation by the Board.

President Reid placed on the conference table a copy of each of the three State Bureau Investigation Reports with the explanation that they were available for any member of the Board who desired to make any further examination or study of these reports.

President Reid gave reports on the Legislative Activities, Teacher Supply and Demand Booklet, Southern Association Self Study, Graduate Work in Academic Areas, Commission on Education Beyond the High School, and Dr. Stanton Procter's travel and study invitation.

President Reid read the following letter from Mr. Reuben B. Robertson:

Champion Paper & Fiber Company
Asheville, North Carolina
September 12, 1962

Mrs. Dan K. Moore
20 Pennsylvania Avenue
Canton, North Carolina

My Dear Jeanell:

This letter is a very formal and official one, addressed to you as a member of the Board of Trustees of Western Carolina College. It encloses a certificate (No. CCU3002) for two hundred (200) shares of Champion Paper Inc., Common Stock, intended as a gift to be used in any way that President Paul Reid and the Trustees believe would be most helpful and appropriate.

As you know, I feel that Western Carolina College is making a most valuable contribution to educational progress in our section, and I want to have a supporting part in it.

I would like to emphasize the fact that this gift was not in any way induced by that very flattering ''hanging'' of July 16, but had been decided on several months before. Its not a ''quid pro quo''.

With cordial good wishes for the continued progress and success of Western Carolina College and great appreciation of the part you are playing in this great enterprise.

Sincerely,
/S/ Reuben B. Robertson

A motion was made by Mrs. Moore, seconded by Mr. Whitmire, and passed, requesting the Secretary to write a letter to Mr. Robertson expressing the appreciation from the entire Board for his generous and helpful donation to the College.

Mr. Brown read the following minutes of the Endowment Committee meeting which was held immediately before the full meeting of the Board:

The Board of Trustees of the Endowment Fund of Western Carolina College met in special session in the President's Office at 10:30 a. m. November 20, 1962, with the following members present:
Philip Woollcott, Chairman
Paul A. Reid
Frank H. Brown, Jr., Exec. Secretary

Members absent:
James J. Harris
Jonathan Woody

The Chairman stated a quorum was present to take action on any business.

The item of business to be considered was that of officially approving a transfer of money from the Hydro-Fund to the Athletic Fund. The following resolution was presented for adoption:

''In keeping with the recommendation of Mr. Hugh Cannon, Director of the Department of Administration, contained in his letter dated November 15, 1962, a copy of which is attached hereto, the Board of Trustees of the Endowment Fund of Western Carolina College recommend to the Board of Trustees of Western Carolina College that the $7,500 item carried in the audit report as an account receivable from the Athletic Fund, be written off as uncollectible and request authorization from the Board of Trustees of Western Carolina College to have such action taken."

Motion made by Paul A. Reid, seconded by Frank H. Brown, Jr., and passed unanimously.

Meeting adjourned at 10:45 a.m.

Upon motion by Mr. Whitmire, seconded by Mr. Ervin, the Board unanimously approved the above action taken by the Endowment Committee.

Mr. Kirkpatrick explained to the Board that the Haywood Electric Membership Corporation had recently been on campus at his request to explore their interest in the electric distribution system of Western Carolina College. Mr. Kirkpatrick emphasized that only that portion of the system used for resale was under consideration for sale. It was brought to the attention of the Board at this point that Nantahala Power and Light Company had previously made an offer to the institution for the purchase of this same portion of their distribution system. Due to the fact that the State Utilities Commission has not handed down a decision on the Nantahala Power and Light Company and Duke Power Company negotiations and that such decision is not expected in the foreseeable future it was the opinion of the Board that nothing could be done toward the sale at this time.

The Board expressed the opinion that the proposed disposition of the college's resale system should be brought to the attention of any utility group that might have an interest in purchasing the distribution system.

A motion was made by Mr. Whitmire, seconded by Mr. Ervin, and passed, requesting Mr. Kirkpatrick to explore this possibility with all companies concerned asking these people to submit an offer to the Board of Trustees.

Mr. Kirkpatrick also explained to the Board the necessity of removing an old dwelling house on the former Hall property. This building has been examined with the thought of repair and it was the opinion of the Business Manager and the College Engineer that the house is beyond repair and asked permission to have it removed since it is now considered a fire hazard. A motion was made by Mr. Sutton, seconded by Dr. Van Gorder, and passed, authorizing the Engineer to proceed with the necessary plans in removing the building.

Mr. Brown presented a request from five faculty members who had recently purchased some property for building purposes and were requesting permission to tie onto the new water main which will be laid to the new Laboratory School on the west side of Cullowhee Creek on the Brown property. A motion was made by Mr. Moore, seconded by Mr. Ervin, and passed, granting this permission but restricted for use only to these five faculty members.

A motion was made by Mr. Mallonee, seconded by Mr. Sutton, and passed, requesting Mr. Kirkpatrick to make tentative application with the HHFA for additional student housing and a student center loan and authorizing the President to sign all applications concerning this loan.

President Reid next presented to the Board a request for a leave of absence from Mr. James Clifton and Dr. Charles Wayte for the winter quarter. Upon motion by Mr. Sutton, seconded by Mr. Hyde, the Board unanimously approved these requests.

President Reid next presented the salary schedule for the regular faculty and a motion was made by Dr. Van Gorder, seconded by Mrs. Moore, and unanimously passed, approving the contracts for the regular faculty for the year 1962-63.

Mr. Brown read a request from the Athletic Committee asking approval from the Board for the Football Coach to attend the NCAA Coaches' Conference in Los Angeles. Considerable discussion followed and a motion was made by Mr. Whitmire, seconded by Mr. Sutton, and passed, that this permission be denied.

Upon motion of Mr. Whitmire, seconded by Mrs. Moore, the Board unanimously passed the following resolution:

Be it resolved that we, the members of the Board of Trustees of Western Carolina College, wish to commend President Reid for the splendid manner in which he has handled the duties of his office during a very trying period in the history of the college, and to thank him for his dedicated leadership. We express our complete and unqualified confidence in him and pledge to him our continued support.

There being no further business, the meeting adjourned.

Respectfully submitted,
____________________________
Philip Woollcott, Chairman

____________________________
Paul A. Reid, Secretary

 

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