May 1, 1967

REGULAR MEETING OF THE BOARD OF TRUSTEES OF WESTERN CAROLINA COLLEGE

Conference Room of Bird Administration Building          May 1, 1967

The spring meeting of the Board of Trustees of Western Carolina College was held in the Conference Room of the Bird Administration Building, May 1, 1967, at 11:00 a.m. with the following members present:
Jonathan Woody, Chair-man
J. Ramsey Buchanan, Vice-Chairman
Morgan Cooper
Sam Ervin, III
Frank Forsyth
Arnold Hyde
Tom Mallonee
Dr. Charles 0. Van Gorder
Modeal Walsh
Boyce Whitmire
E. J. Whitmire

Members absent:
Mrs. Dan K. Moore

Others present:
Paul A. Reid
Frank H. Brown, Jr.
Dean W. N. Turner
Dean Taylor Huskins
James E. Kirkpatrick
Doug Reed
Mrs. Anna D. Parker

The meeting was called to order by the Chairman, Mr. Woody, who presented the minutes of the last meeting of the Board which was held on December 8, 1966. Upon motion of Mr. Hyde, seconded by Mr. Ervin, the Board unanimously approved these minutes.

Mr. Brown gave a brief report on the current building program stating that the new Education and Psychology Building, the addition of the Hunter Library and the Student Center Building will be ready for occupancy during the fall of 1967. The addition to the Health and Physical Education facilities is partially under design and it was hoped that additional funds would be appropriated to more adequately provide space for which the first appropriation was made. The Warehouse is now ready for construction and the Business Building is being designed and awaiting Advisory Budget Commission approval to add $430,000 of Federal grant money to the project.

President Reid gave a report on the Advisory Budget Commission recommendations, the status of our appropriations requests, enrollment prospects for the 1967 fall term and the enrollment prospects for the 1967 summer session.

The President next read a letter from the Board of Higher Education approving our request to offer the Master of Arts in Biology, American History and English.

President Reid explained to the Board his appointment by the Governor to the Advisory Committee on Education to the Appalachian Regional Commission and gave a brief report of meetings recently held in Washington, D. C. Upon motion of Mr. Mallonee, seconded by Mr. Hyde, the following resolution was passed:

WHEREAS: The Appalachian Regional Commission was established by the Congress to promote the development of the economic, educational, cultural and health services of the Appalachian region of the United States; and,

WHEREAS: The Appalachian Regional Commission has created an Education Advisory Committee to study the educational needs of the Appalachian region at all levels and to prepare appropriate recommendations; and,

WHEREAS: The Commission has requested the Governors of each of the 12 Appalachian states to appoint state representatives to this important committee; and,

WHEREAS: Governor Dan K. Moore has appointed Dr. Paul A. Reid, President of Western Carolina College, as the North Carolina member of the Education Advisory Committee to the Appalachian Regional Commission; and,

WHEREAS: This appointment is in recognition to the exceptional abilities of President Reid to serve the state and nation in this vital role and is a high honor to him and the institution,

NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTERN CAROLINA COLLEGE THAT:

The establishment of the Education Advisory Committee, providing an opportunity for the greater development of the educational services and facilities of Western North Carolina in the fields of both public secondary education and higher education, be commended by this board.

The selection of President Reid by Governor Moore to serve on this committee is highly appropriate, and the appreciation and commendation of this board is expressed to Governor Moore.

President Reid is to be commended and is hereby commended for his willingness to serve his college, his region, his state and the nation in this significant manner, and the board in adoption of this resolution desires to express its enthusiastic approval of his service in this capacity.

That a copy of this resolution be sent to Governor Moore, to Mr. Woodrow Jones, the Governor's Representative on the Appalachian Regional Commission, to the chairman of the Education Advisory Committee, and be spread upon the minutes of this board.

Mrs. Lillian Hirt, Acting Alumni Secretary, gave a report on the Alumni Giving Program. She also reported on the progress of the Western Carolina College Educational Foundation, Inc., explaining that this Foundation was established specifically to receive money from corporations and other foundations for educational purposes for the college. The Foundation is legally chartered as a non-profit educational organization with articles of incorporation and by-laws and will be operated in such a manner as to provide services for the college which are not available through state funds.

A motion was made by Mr. Hyde that the Board go on record commending Mr. Herbert Hyde for his contributions in writing the articles of incorporation and the by-laws for the Foundation. This motion was seconded by Mr. Mallonee and unanimously passed.

The President next read letters from the White House in Washington and from our own First Lady concerning the recent visit of Mrs. Lyndon B. Johnson to the campus of Western Carolina College. The Board requested that copies of these letters be made and mailed to each member of the board.

The President then announced the 1967 spring commencement plans and invited all members to attend as many events as possible.

President Reid next asked the Board for the procedure in applying faculty salary increases explaining that our appropriations bill would probably not be passed upon until the middle of June. A motion was made by Mr. Hyde authorizing the President to write a letter of commitment to the faculty stating that when the appropriations bill is passed that contracts will be released at that time. This motion was seconded by Mr. Ervin and unanimously passed.

A motion was made by Mr. Hyde to incorporate any percentage of salary increase for the 1967-68 faculty contracts made available by the General Assembly and to authorize the Executive Committee to act for the full Board when this salary schedule is completed. This motion was seconded by Mr. Cooper and passed.

Dean W. N. Turner presented a plan for academic reorganization submitting a detailed mimeographed report indicating the duties and responsibilities for those persons having administrative duties in the academic area. Upon motion by Mr. Hyde, seconded by Mr. Walsh the Board unanimously approved the proposal for the academic reorganization. (See Exhibit #1 on file in the President's Office).

President Reid and all the Board members commended Dean Turner very highly for a job well done.

A motion was made by Dr. Van Gorder, seconded by Mr. Buchanan, and passed, approving the prospective graduates for degrees at the May 1967 Commencement, conditioned upon the completion of all requirements as approved by the Dean's Office. (See Exhibit #2 on file in the President's Office).

Upon motion by Mr. Ervin, seconded by Mr. Cooper the Board unanimously authorized the administration to work out plans for the future use of Joyner Building and the Student Union Building with as much space as possible in the student union building to be made available for the Music Department.

Mr. Kirkpatrick presented a request to the Board to enlarge the present telephone building at a very reasonable cost in order to provide additional telephone service to the college. Upon motion by Dr. Van Gorder, seconded by Mr. Mallonee the Board unanimously approved this request.

Next order of business was the disposition of the present college shop in the Student Union Building now under the operation of the Athletic Committee. Considerable discussion followed and it was agreed by the administration that it was not feasible to operate a college shop in the student union building and one in the new student center. Mr. Kirkpatrick explained to the Board that in accordance with the Federal loan agreement that the college shop will be operated by the student center and all proceeds from this operation will go into the student center account to help liquidate the loan, but that all proceeds from the vending machines will continue under the operation of the Athletic Committee.

Upon motion by Mr. B. Whitmire, seconded by Mr. Forsyth the Board unanimously authorized the moving of the present college shop to the new student center.

Mr. Kirkpatrick next asked for action on the disposition of the old water plant and water service policy in the area surrounding the campus. Mr. Cooper moved that this request be referred to the Executive Committee on action. This motion was seconded by Mr. Ervin and unanimously passed.

Mr. Kirkpatrick next presented a request from Nantahala Power and Light Company requesting additional space for the new sub-station in order to expand electric services to the campus. Upon motion by Mr. Walsh, seconded by Mr. Hyde, this request was unanimously approved.

Mr. Brown presented a letter from the Athletic Committee requesting relighting of the football field. Upon motion by Mr. Walsh, seconded by Mr. Hyde the Board authorized the administration to request from the Advisory Budget Commission approval to expend up to $40,000 from non-state funds for relighting the football field.

President Reid next presented the need for architects for 1967 projects. Upon motion by Dr. Van Gorder, seconded by Mr. Cooper, the Board authorized the Building Committee to make selections of architects for the 1967 projects.

Mr. Kirkpatrick then presented the plans for the Laundry expansion which was also referred to the Building Committee for any action necessary.

Upon motion by Mr. Buchanan, seconded by Mr. Ervin, the following resolution was unanimously adopted:

WHEREAS, the Advance Planning Department of the North Carolina State Highway Commission did prepare a Thoroughfare Plan for the Cullowhee area; and

WHEREAS, it is recognized that the proper movement of traffic within and through the Cullowhee area is highly desirable element of a comprehensive plan for the orderly growth and development of the area; and;

WHEREAS, after full study of the plan the Board of Trustees of Western Carolina College feels it to be in the best interest of the College to adopt the said plan and recommend its adoption to the State Highway Commission;

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTERN CAROLINA COLLEGE:

That the Thoroughfare Plan as shown on a map dated January 30, 1967, and prepared by the Advance Planning Department of the North Carolina State Highway Commission be approved and adopted as a guide in the development of the road and highway system in the Cullowhee area and the same is recommended to the State Highway Commission for its subsequent adoption.

I, Paul A. Reid, Secretary to the Board of Trustees, Western Carolina College, do hereby certify that the above is a true and correct copy of excerpts from the minutes of the Board of Trustees of said College.

WITNESS my hand and official seal of the College this the 1st Day of May, 1967.

President Reid presented the need for a special committee to recommend names for the business building and the new high-rise dormitory. Upon motion by Dr. Van Gorder, seconded by Mr. Cooper, the Board unanimously agreed to follow the same procedure as heretofore: the Chairman of the Board to appoint three members from the Board; the President to appoint three members from the faculty and the Alumni President to appoint three members from the Alumni Association.

Upon motion by Mr. B. Whitmire, seconded by Mr. Ervin, the Board unanimously passed the following resolution:

The Board of Trustees of Western Carolina College does hereby approve in full the Loan Agreement dated May 1, 1967, identified as Project No. CHNC-139 (D), Western Carolina College, Cullowhee, North Carolina, and the supplement thereto entitled "Contract No. H-302326811 with designated interest rate of three per centum (3% per annum) for $2,280,000 and maturities of bonds set out in said Loan Agreement.

Resolved, further, that Jonathan H. Woody, Chairman of the Board of Trustees of Western Carolina College, is hereby authorized to execute said Loan Agreement as Chairman of the Board, and that Paul A. Reid, Secretary to said Board, is likewise hereby authorized to attest as Secretary to the Board.

Jimmy Woodard a WCC student appeared before the Board representing the Psychology majors requesting an extension be granted on the retirement of Dr. Cecil Mann. Considerable discussion followed and upon motion by Mr. Hyde, seconded by Mr. B. Whitmire, the Board denied this request.

Upon motion by Mr. Cooper, seconded by Mr. Ervin, the Board unanimously approved the following personnel matters:

1. Promotions in Rank:

Ben H. Battle from Assist. Prof. to Associate Prof. (Education)
J. Y. Bassett from Assist. Prof. to Associate Prof.
Retha Kilpatrick from Instructor to Assist. Prof. (Business)

2. Leaves of absence:

Richard Bruce, Assistant Professor of Science
Aaron Hyatt, Assistant Professor of Music (continue leave through fall quarter)

3. Employees 65 years old or above (retention of all for 1967-68 recommended)

W. A. Ashbrook, Professor Business (2/3 load only) (68)
H. L. Waskom, Professor Psychology (2/3 load only) (69)
Dr. Agnes Stout, Professor English (66)
Frank J. Maturo, Assist. Prof. Mod. Foreign Langs. (66)
F. A. Hodges, Professor of Chemistry (65)

4. Emeriti status for retired persons:

Alice A. Benton, Professor of Health & Phy. Ed., Emeritus
Harold H. Bixler, Professor of Ed. & Psychology, Emeritus
Lilian B. Buchanan, Professor; Librarian, Emeritus
Cecil W. Mann, Professor of Psychology, Emeritus
Clarence Chrisman, Professor of Mod. Foreign Langs., Emeritus

At this point the President left the meeting and Chairman Woody read the following letter to the Board:

TO THE MEMBERS OF THE BOARD OF TRUSTEES OF WESTERN CAROLINA COLLEGE

Dear Board Members:

The time has come in my professional career when I should make and announce definite plans for retirement; consequently, on June 30, 1968 -slightly more than one year hence -- I shall retire as President of Western Carolina College.

On June 30, 1968, 1 shall complete forty-three years of service to public education in North Carolina with seventeen of these years at Western Carolina College.

By this date I shall have reached my sixty-fifth birthday which is the College retirement age for persons in administrative positions.

The slightly more than one year to June 30, 1968 should enable the Board of Trustees to find a well-qualified successor and in the interim every effort will be made to maintain the present high standards and favorable circumstances for a new president to assume his responsibility.

Retirement from a situation which is pleasant, stimulating and challenging is not an easy one to face. The passing of years dictates such a course of action for all of us.

It has been my good fortune to be associated with Western Carolina College as President since September 1, 1949 with the exception of about one and one-half years when I was in Raleigh serving as Assistant Director of Higher Education.

To leave a position in which the Board of Trustees, the administrative staff, the faculty, the maintenance staff, the students, the alumni, state officials, members of the various General Assemblies and citizens of our state have been so exceedingly cooperative and helpful is indeed difficult. My sincere and heartfelt appreciation goes out to all of these groups for the service which they rendered Western Carolina College and for the personal and professional assistance which they rendered me. These groups are the ones which deserve the credit for whatever accomplishments have been made during these years.

Notwithstanding the difficulty of stepping aside and leaving pleasant associations the welfare of the college must be placed above personal satisfaction. Younger hands should assume the heavy responsibility of strenuous administration.

A great future lies ahead for Western Carolina College. Evidence is abundant of a mounting public realization of the importance of the college and its program. I would like to place all of the emphasis at my command that for this institution properly and adequately to fulfill its mission of broad service to its young people, the state and especially the region, it should achieve university status in the near future. The scope and quality of Western Carolina's service through the years have earned the right to this next step in the development of the college.

I am grateful that I have had the privilege of serving as President during a very exciting time in the college's history. Ahead lies a period of even grater growth. I shall always say with pride that my loyalties are here in "the valley of the lilies" and I shall always count it as one of my greatest honors to have had the opportunity to serve a courageous institution.

Following retirement I expect to be occupied with numerous activities such as study, research, writing, travel and recreation; however, I will continue to be deeply interested during the ensuing years in the public schools and in higher education in North Carolina - that which has been a vital part of me for forty-three years.

Along with all good citizens I am grateful for the opportunity to have rendered service toward the perpetuation of our democratic way of life. May Western Carolina College be a blessing to our youth, our state and our nation!

Gratefully and respectfully yours,
/S/ Paul A. Reid
May 1, 1967

Considerable discussion followed and upon motion by Mr. Mallonee, seconded by Mr. Cooper, the Board authorized the Chairman to appoint a special Nominating Committee of five from the Board and a committee of five from the faculty, the latter to act only in an advisory capacity to the Board Committee, to receive applications and nominate a successor for the Presidency of Western Carolina College to the full Board.

Chairman Woody appointed the following committee to act in this capacity:

Sam Ervin, Chairman
E. J. Whitmire, Vice-Chairman
Tom Mallonee
Morgan Cooper
Dr. Charles Van Gorder
Mr. Jonathan Woody, Ex-Officio

There being no further business, the meeting adjourned.

Respectfully submitted,


____________________________
Jonathan Woody, Chairman

____________________________
Paul A. Reid, Secretary

 

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