March 10, 1966

REGULAR MEETING OF THE BOARD OF TRUSTEES OF WESTERN CAROLINA COLLEGE

Conference Room of Bird Administration Building          March 10, 1966

The Board of Trustees of Western Carolina College met in called session at 11:00 a.m. March 10, 1966, in the Conference Room of the Bird Administration Building with the following members present:
Jonathan Woody, Chairman
J. R. Buchanan, Vice-Chairman
Morgan Cooper
Frank Forsyth
Arnold Hyde
Tom Mallonee
Boyce Whitmire
E. J. Whitmire
Modeal Walsh

Members absent:
Sam Ervin, III
Mrs. Dan K. Moore
Dr. Charles 0. Van Gorder

Others present:
Paul A. Reid, Secretary
Frank H. Brown, Jr.
Dean W. N. Turner
Dr. Guy Burchfiel
Taylor L. Huskins
James E. Kirkpatrick
Ned J. Tucker
Anna D. Parker

Chairman Woody called the meeting to order and presented the minutes of the last meeting of the Board of Trustees which was held on October 21, 1965. After some discussion a motion was made by Mr. Forsyth, seconded by Mr. Cooper, unanimously approving these minutes.

President Reid then presented the minutes of the Executive Committee held on January 27, 1966. A motion was made by Mr. B. Whitmire, seconded by Mr. Hyde, unanimously approving these minutes for the permanent record book.

Upon motion by Mr. E. J. Whitmire, seconded by Mr. Buchanan, the following action taken by mail ballot was unanimously approved:

"I approve the Speaker Policy as submitted by the Speaker Ban Commission."

Upon motion by Mr. B. Whitmire, seconded by Mr. Mallonee, the following action taken by the Executive Committee of the Board of Trustees was unanimously approved:

BE IT RESOLVED by the Executive Committee of the Board of Trustees of Western Carolina College, empowered under the by-laws of the Board to act for the Board between sessions, that Mr. James E. Kirkpatrick, Business Manager, Western Carolina College, be hereby designated as the official spokesman for the Board and the said Mr. Kirkpatrick is authorized to represent the governing board and to sign all documents and correspondence required in developing Project #NC-431 of the North Carolina Medical Care Commission.

BE IT FURTHER RESOLVED that Mr. Charles L. Rush, Chief Accountant, Western Carolina College, be hereby designated as Treasurer to handle all funds in connection with Project #NC-431 of the North Carolina Medical Care Commission.

President Reid next introduced the four division heads and other administrative personnel with each giving an oral report on the current building program; faculty housing; land purchase, enrollment prospects for fall quarter 1966; enrollment prospects for summer school 1966; and prospective faculty (New) for 1966-67, accompanied by mimeographed reports.

Upon motion by Mr. Mallonee, seconded by Mr. Buchanan, the Board unanimously approved the following Audit Report:

MINUTES OF MEETING OF AUDIT COMMITTEE OF BOARD OF TRUSTEES OF WESTERN CAROLINA COLLEGE ON JANUARY 14, 1966.

A meeting of the Audit Committee called by the Chairman, Boyce A. Whitmire, held in the Conference Room of the Bird Administration Building on the campus of Western Carolina College on 14 January 1966. In addition to the Audit Committee consisting of the Chairman, Morgan Cooper, and C. 0. Van Gorder, the following were present:

Dr. Paul Reid, President of the College
Frank H. Brown, Vice-President
James E. Kirkpatrick, Business Manager
Charles Rush, Bursar

The Audit Report was read. This was discussed as each integral part was read.

The entire reports were unanimously approved by the Committee and the meeting adjourned on schedule.

/S/ Charles 0. Van Gorder

President Reid presented a request to the Board of Trustees for approval of the development of the following programs leading to the baccalaureate degree:

A. It is requested that the Board of Trustees approve the development of the following program leading to the baccalaureate degree as follows:

B. S. in Education with a major in Library Science The college has for many years offered courses in library science leading to certification and a committee is currently exploring the development of a program in library science leading to a degree.

B. S. with a major in Nursing Education

A committee is currently conducting a study of programs in nursing education and, if permissible, will develop a program.

B. S. in Education with a major in Physics and B. S. with a major in Physics

The Science Department has the programs already prepared and hopes to present requests to the State Board of Higher Education by October 15, 1966.

B. It is requested that the Board of Trustees approve the development of the following programs leading to the masters degree as follows:

M. A. in Chemistry Our young and vigorous chemistry staff is currently working on such a program and the State Board of Higher Education has agreed to finance an inspection and evaluation visit by a group from outside the college. This program will parallel somewhat the application for the M. A. in Biology, which is to be re-evaluated during the Spring Quarter.

M. A. in Psychology. General-Theoretical
M. A. in Psychology-Clinical
M. A. in Education, a two ;ear program in clinical psychology
M S in Education a two-year program in school psychology

The above programs in psychology will be in a good position with the development of the local clinical facilities.

In all the above programs it is requested that the Board grant permission, not only to develop, but to start the programs beginning with the Fall, 1967, contingent upon approval by the State Board of Education, where involved, and the State Board of Higher Education.

Upon motion by Mr. E. J. Whitmire, seconded by Mr. Mallonee, the Board unanimously approved the development of these programs as listed above.

Upon motion by Mr. B. Whitmire, seconded by Mr. Mallonee, the Board unanimously approved the following resolution:

WHEREAS the Board of Trustees of Western Carolina College proposes to issue, pursuant to the provisions of Chapter 847 of the 1963 Session Laws of North Carolina, $3,022,000 Dormitory System Revenue Bonds of 1964 dated May 17 1964, and for the purpose of authorizing the issuance of said bonds said Board has adopted on March 10, 1966, a resolution entitled "Resolution authorizing the issuance of $3,022,000 Dormitory System Revenue Bonds of 1964 of the Board of Trustees of Western Carolina College", and has requested that the Advisory Budget Commission of the State of North Carolina give its approval to the issuance of the bonds and the provisions of said resolution and approve the Project to be constructed from the proceeds of said bonds, and

WHEREAS, a copy of said resolution and a description of the project have been certified to the Advisory Budget Commission by the Secretary of the Board of Trustees of Western Carolina College, and the Commission has given due consideration to said resolution and said Project; NOW, THEREFORE,

BE IT RESOLVED that the issuance of the bonds authorized by said resolution and the provisions of said resolution and said Project be and they hereby are approved by the Advisory Budget Commission.

A motion was made by Mr. Walsh, seconded by Mr. Mallonee, approving the Resolution Authorizing the Issuance of $3,022,000 Dormitory System Revenue Bonds of 1964 of the Board of Trustees of Western Carolina College. (See Exhibit #1 on file in the President's Office

Next order of business was the consideration of resolutions concerning the issuance of $3,022,000 Western Carolina College Dormitory System Revenue Bonds of 1964.

Trustee Arnold Hyde moved the adoption of the following resolution:

WHEREAS, the Board of Trustees of Western Carolina College desires to adopt a bond resolution authorizing the issuance of $3,022,000 Western Carolina College Dormitory System Bonds of 1964, consisting of $390,000 the Board of Trustees of Western Carolina College Dormitory System Revenue Bonds of 1964, Series A, $432,000 the Board of Trustees of Western Carolina College Dormitory System Revenue Bonds of 1964, Series B, and $2,200,000 the Board of Trustees of Western Carolina College Dormitory System Revenue Bonds of 1964, Series C, and

WHEREAS, the Board of Trustees has caused to be prepared a bond resolution authorizing such bonds; NOW, THEREFORE,

BE IT RESOLVED by the Board of Trustees of Western Carolina College as follows:

The bond resolution entitled "Resolution authorizing the issuance of $3,022,000 Dormitory System Revenue Bonds of 1964 of the Board of Trustees of Western Carolina College", is hereby adopted.

Trustee J. R. Buchanan seconded the motion and the resolution was unanimously adopted.

Trustee Arnold Hyde moved the adoption of the following resolution:

WHEREAS the Board of Trustees of Western Carolina College has heretofore adopted a resolution entitled "Resolution authorizing the issuance of $3,022,000 Dormitory System Revenue Bonds of 1964 of the Board of Trustees of Western Carolina College", and

WHEREAS the issuance of the bonds thereby authorized must be approved by the Advisory Budget Commission of the State of North Carolina, and

WHEREAS, the Project to be constructed from the proceeds of said $2,200,000 Series C Bonds of said issue must be approved by said State Advisory Budget Commission; NOW, THEREFORE,

BE IT RESOLVED BY THE BOARD OF TRUSTEES of the Western Carolina College as follows:

(1) The Advisory Budget Commission of the State of North Carolina is hereby requested to give its approval to the provisions of said resolution and to the issuance of the $3,022,000 Bonds thereby authorized and the Secretary of the Board of Trustees of Western Carolina College is hereby directed to submit a certified copy of said resolution to said Advisory Budget Commission for its consideration.

(2) The Advisory Budget Commission of the State of North Carolina is hereby requested to give its approval to the 1964 Project, consisting of two new Dormitories, each with necessary appurtenant facilities, to house approximately 400 men and 400 women students, to be constructed from the proceeds of said $2,200,000 The Board of Trustees of Western Carolina College Dormitory System Revenue Bonds of 1964, Series C, and the Secretary of the Board of Trustees of Western Carolina College is hereby directed to submit a certified description of said Project to said Advisory Budget Commission.

Trustee J. R. Buchanan seconded the motion and the resolution was unanimously adopted.

Trustee Arnold Hyde moved the adoption of the following resolution:

WHEREAS, the Loan Agreement dated as of March 1, 1965, made by the College with the Housing and Home Finance Administrator requires that the $3,022,000 bonds be issued in accordance with said Agreement shall be sold at public sale; NOW, THEREFORE,

BE IT RESOLVED by the Board of Trustees of Western Carolina College that sealed bids for the purchase of said bonds shall be received by the Business Manager at his office in Cullowhee, North Carolina, at a time to be set by the Business Manager with the approval of the Housing and Home Finance Administrator, and that the Business Manager be and he hereby is authorized to publish in The Daily Bond Buyer, a financial newspaper published in the City of New York, State of New York, a notice of the sale of such bonds in such form as shall comply with the conditions prescribed by said Loan Agreement and to award the bonds to the successful bidder therefore in accordance with the terms of the notice of sale.

Trustee J. R. Buchanan seconded the motion and the resolution was unanimously adopted.

Trustee Arnold Hyde moved the adoption of the following resolution:

WHEREAS, Western Carolina College has entered into an agreement dated March 1, 1965, (herein referred to as "Loan Agreement") with the United States of America Housing and Home Finance Agency Community Facilities Administrator, providing for the financing of the cost of erecting two new dormitories, including necessary appurtenant facilities (Herein referred to as "Project Dormitories") suitable to house approximately 400 men and 400 women students, and the Loan Agreement requires the College to establish and maintain throughout the life of the loan to be made by the United States of America pursuant to the Loan Agreement, such parietal rules, rental rates and charges for the use and occupancy of both the Project Dormitories and also the six existing dormitories referred to in said agreement as Reynolds Hall, Moore Hall, Madison Hall, Robertson Hall, Buchanan Hall, and Albright-Benton Hall, as may be necessary to (1) assure maximum occupancy and use of such dormitories and (2) provide (a) the operating and maintenance expenses of said facilities, (b) the debt service on the bonds to be issued pursuant to the Loan Agreement and the reserve therefore and (c) the repair and replacement reserve required by the Loan Agreement, and it is desired to take measures to comply with the Loan Agreement; NOW, THEREFORE,

BE IT RESOLVED by the Board of Trustees of Western Carolina College as follows:

(1) In order to assure maximum use and occupancy of the Project Dormitories and the six other dormitories herein before referred to, the College in providing dwelling accommodations and dining facilities for its students, shall give preference to the facilities afforded by the Project Dormitories and six other dormitories over any other such facilities afforded by the College.

(2) Until changed as hereinafter provided, the rental rates or charges made to each student dwelling in the Project Dormitories and six other dormitories for use and occupancy of space therein shall be at the rate of $162 per student occupant during the regular term and $56 per student occupant per summer term.

(3) The College agrees to increase such rental rates or charges whenever such increase is necessary in order to provide revenue adequate for the making of payments required by the Loan Agreement to be credited to the Western Carolina College Dormitory Revenue Fund Account of 1964, the Western Carolina College Dormitory System Bond and Interest Sinking Fund Account of 1964, and the Western Carolina College Dormitory System Repair and Replacement Reserve Account of 1964 which the Loan Agreement requires to be established and maintained in accordance with the provisions of the Loan Agreement, in addition to the revenue adequate for the making of payments required by prior issues of bonds of the College secured by the revenue of any or all of said Dormitories.

(4) No student shall be permitted to occupy any of said dormitories without paying the prescribed rental or charge for his use or occupancy.

Trustee J. R. Buchanan seconded the motion and the resolution was unanimously adopted.

Upon motion by Mr. Cooper, seconded by Mr. Buchanan, the Board unanimously approved the following resolutions:

That the Board of Trustees go on record as approving the 800-bed dormitory project and that the Board of Trustees hereby authorizes the chairman or vice-chairman to enter into negotiations and to execute agreements in behalf of the Board of Trustees with revenue bankers and/or fiscal advisors for the purpose of providing for the issuance of $2,400,000 of revenue bonds of Western Carolina College to finance said project and to execute revenue bonds of Western Carolina College issued for the purpose of financing said project.

That the Board of Trustees go on record as approving the faculty housing project and that the Board of Trustees hereby authorizes the chairman or vice-chairman to enter into negotiations and to execute agreements in behalf of the Board of Trustees with revenue bankers and/or fiscal advisors for the purpose of providing for the issuance of $280,000 of revenue bonds of Western Carolina College to finance said project and to execute revenue bonds of Western Carolina College issued for the purpose of financing said project.

That the Board of Trustees go on record as approving the Addition to the Health and Physical Education Facilities Project and that the Board of Trustees hereby authorizes the chairman or vice-chairman to enter into negotiations and to execute agreements in behalf of the Board of Trustees with revenue bankers and/or fiscal advisors for the purpose of providing for the issuance of $430,000 of revenue bonds of Western Carolina College to finance said project and to execute revenue bonds of Western Carolina College issued for the purpose of financing said project.

A motion was made by Mr. Buchanan, seconded by Mr. Walsh, unanimously approving a leave of absence for Professor John Bell.

Upon motion by Mr. Hyde, seconded by Mr. Cooper, the Board unanimously authorized the continuation of the same plan, which has been followed heretofore in the naming of the new buildings on the campus. (Three members from the Board of Trustees, three members from the Alumni Association, and three members from the Faculty)

Upon motion by Mr. E. J. Whitmire, seconded by Mr. Cooper, the Board unanimously approved the following recommendation of Retirement Policy by the Special Trustee-Faculty-Administration Committee of the Board of Trustees:

A. The effective date of this retirement policy shall be July 1, 1967.

B. Unless they elect to retire earlier under provisions of the Teachers, and State Employees' Retirement System, faculty members will retire from full-time teaching at age 65. A person who becomes 65 during the academic year may continue in a full-time capacity for the remainder of that academic year.

C. The Board of Trustees, upon recommendation of the Head of the Department, the Dean, and the President of the College, may

(1) Continue the employment of faculty members, full-time or part-time, on a year to year basis, from age 65 to the end of the academic year during which the 68th birthday is reached.

(2) Continue the employment of faculty members from age 68 to the end of the academic year during which the 70th birthday is reached with an assigned teaching load not to exceed 662/3%.

D. Employment for teaching shall not extend beyond the age of 70 and service to this age shall be as provided in Section C.

E. Faculty members performing administrative functions will relinquish their administrative duties at the end of the fiscal year within which they attain age 65. They may continue on the instructional staff as provided in Section C.

E. Administrative personnel without academic rank shall relinquish administrative duties at the end of' the fiscal year during which the 65th birthday is reached. Such personnel may continue in the employment of the college, full-time or part-time, on a year to year basis, to the end of the fiscal year during which the 68th birthday is reached. Such employment will be subject to the recommendation of the Business Manager, the President, and with the approval of the Board of Trustees.

G. Non-academic personnel, subject to the Personnel Act, shall retire at the end of the fiscal year during which the 65th birthday is reached. Such personnel may continue in the employment of the college, full-time or part-time, on a year to year basis, to the end of the fiscal year during which the 68th birthday is reached. Such employment will be subject to the recommendation of the Business Manager, the President, and with the approval of the Board of Trustees.

A motion was made by Mr. B. Whitmire, seconded by Mr. Cooper, that the Board approve the 1966-67 College Catalog. This motion was unanimously approved.

There being no further business, the meeting adjourned.

Respectfully submitted,


____________________________
Jonathan Woody, Chairman

____________________________
Paul A. Reid, Secretary

 

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