June 25, 1963

REGULAR MEETING OF THE BOARD OF TRUSTEES OF WESTERN CAROLINA COLLEGE

Conference Room of Bird Administration Building          June 25, 1963

The Board of Trustees of Western Carolina College met in the Conference Room of the Bird Administration Building, June 25, 1963, at 11:00 o'clock, with the following members present:
Philip Woollcott, Chairman
Ramsey Buchanan, Vice-Chairman
Sam Ervin, III
Arnold Hyde
Tom Mallonee
Mrs. Dan K. Moore
Guy Sutton
E. J. Whitmire
Jonathan Woody
Members Absent:
Dr. Charles 0. Van Gorder
James J. Harris
W. H. McDonald

Others Present:
Paul A. Reid, President
Frank H. Brown, Jr., Assistant to the President
Dr. A. K. Hinds, Dean
Mr. James E. Kirkpatrick, Business Manager
Mr. W. B. Harrill, Dir. Pub. Relations and Summer School
Mr. Tyree Kiser, Admissions Officer
Dr. D. C. Sossomon, Chairman, Institutional Self-Study
Mrs. Anna D. Parker

Chairman Woollcott called the meeting to order and President Reid introduced the four Division Heads of the Administration, with each giving a brief oral summary of the year's activities, accompanied by a mimeographed report (See Exhibits # 1-4 on file in the President's Office).

President Reid next introduced Mr. Charles Rush, the new Bursar at Western Carolina College.

Dr. D. C. Sossomon gave a report on the progress of the institutional selfstudy which is being made at the request of the Southern Association of Colleges and Schools.

Mrs. Dan K. Moore, Chairman of the Committee of Nine, to make a recommendation to the full Board for naming the New Campus Laboratory School, made the following recommendation from the Committee:

"That the new Campus Laboratory School be named in honor of Miss Cordelia Camp''.

A motion was made by Mr. Woody, seconded by Mr. Ervin, the Board unanimously approved the recommendation.

Upon a motion by Mrs. Moore, seconded by Mr. Woody, the Board unanimously approved the following architects and engineers for the building projects as recommended by the Building Committee:

APPROPRIATIONS

Addition to Brown Cafeteria - $ 151,000 - Charles Sappenfield
Addition and Alteration of Hunter Library - $503,000 - Six Associates
Additions to Campus Laboratory School - Shop and Physical Education Buildings - $321,168 -Gudger, Baber and Wood
Cafeteria #2 - $768,000 - Six Associates
Education & Psychology Building - $800,000 - Foy & Lee
a. Renovation to Stillwell Building
b. Greenhouse - $135,000 - Gudger, Baber & Wood
Addition and Alteration to Water System - $270,000
Utility Expansion - $200,000 - William C. Olson
Walks, Drives and Landscaping - $25,000 - WCC Maintenance

AUTHORIZED TO SELF-LIQUIDATE 100% Two - 400 sudent Dormitories - $2, 200, 000 - Gudger, Baber & Wood

A motion was made by Mr. Buchanan, seconded by Mr. Ervin, the Board unanimously passed the following resolution:

WHEREAS, in 1962 the College submitted to the Director of the Budget for transmittal to the 1963 General Assembly a request for appropriation for various capital improvements needed by the College and

WHEREAS, the Director of the Budget and the Advisory Budget Commission recommended to the General Assembly that certain projects be financed wholly or in part through the issuance of revenue bonds by the College, and the General Assembly has indicated that funds for these projects should be provided from the sources recommended by the Director of the Budget and the Advisory Budget Commission.

NOW, THEREFORE BE IT RESOLVED, that the Board of Higher Education and the Advisory Budget Commission are hereby requested to approve a proposal by the College to obtain a loan, or loans, in the amounts of $2,080,000 in order to finance the following projects in the amounts indicated by the General Assembly as being approved for self-liquidating loans:

1.  Dormitory for 400 men Self -Liquidating, $ 1,040,000
2.  Dormitory for 400 women Self -Liquidating. $1,040,000

$ 2, 080,000

BE IT FURTHER RESOLVED THAT, subject to approval of the Board of Higher Education and the Advisory Budget Commission, the Business Manager of the College is hereby empowered and directed to make application for a loan, or loans, in the amount of $2,080,000, under terms and conditions authorized by the General Assembly, for the purposes indicated, and to increase room rental rates and student activity fees, with the approval of the President, in such amounts as may be necessary to finance these loans over a period of forty years.

Chairman Woollcott next commended the administration for the excellent job in getting appropriations from the 1963 General Assembly. Upon a motion by Mr. Mallonee, seconded by Mr. Ervin, the Board unanimously passed the following resolution:

RESOLVED, that the Board of Trustees of Western Carolina College is convinced that the visit of the 1963 General Assembly of North Carolina to Cullowhee on May 14, 1963, was highly beneficial to the members of the General Assembly, the College and its students, and hereby expressed its appreciation to the members of the administration, the faculty, and the student body who were responsible for the success of this undertaking.

At this point President Reid pointed out to the Board the work which Mr. Frank H. Brown, Jr. did in connection with the visit of the General Assembly. Upon a motion by Mrs. Moore, seconded by Mr. Mallonee, the Board unanimously adopted the following resolution:

RESOLVED, that the Board of Trustees commend Frank H. Brown, Jr. Assistant to the President of Western Carolina College, for the role which he played in arranging the Legislature's visit to the campus and for the manner in which he presented the college's financial needs to the North Carolina General Assembly during the 1963 session. The Board feels that the Assembly's favorable response to these needs was due largely to Mr. Brown's efforts.

Mr. Frank H. Brown, Jr. next gave a report on the Endowment Fund. (See Exhibit #8 on file in the President's Office)

Upon a motion by Mr. Buchanan, seconded by Mr. Whitmire, the following Audit Report was unanimously approved:

Western Carolina College
Cullowhee, North Carolina
February 26, 1963

The Committee on Audit of the Board of Trustees of Western Carolina College met in the office of the Bursar at about 11:00 a. m., and examined the Report on Audit year ended June 30, 1962. The College officials present were Mr. James Kirkpatrick, Business Manager, Mr. Hugh Battle, Bursar and Mr. Frank H. Brown, Jr., Assistant to the President and President Paul A. Reid.

After careful examination of the Report on Audit it was the view of the Committee on Audit that the annual audit was complete, proper and in order.

Signed: R. Guy Sutton
Charles 0. Van Gorder

A motion was made by Mr. Sutton, seconded by Mr. Whitmire, unanimously approving the Proposed Policy Statement for a Sixth-year Program in Education and Administration (See Exhibit #9 on file in the President's office).

Upon a motion by Mrs. Moore, seconded by Mr. Whitmire, the following action taken by mailballot was unanimously approved:

"I approve the purchase by the Book Exchange of the History of Western Carolina College by President Emeritus W. E. Bird at a cost of approximately $6,180. "

Upon a motion by Mr. Woody, seconded by Mrs. Moore, the Executive Committee minutes in special session on April 11, 1963, were unanimously approved.

Upon a motion by Mr. Ervin, seconded by Mr. Sutton, the Board approved the following personnel matters:

Employees 65 years old or above (retention of all recommended):

Dr. Cecil Mann, Professor of Psychology (67)
Mrs. Lilian Buchanan, Professor; Librarian (66)
Mrs. Edith M. Hall, Dorm. Supervisor; Asst. Dean of Women (65)

Faculty Salary Schedule (Exhibit #6 on file in the President's Office)

Authorization to make faculty salary adjustments in 1963-64 Budget

Salary Schedule (Classified Employees - Exhibit #7 on file in the President's Office)

Re-ranking of Personnel: Dr. Gerald Eller from Associate Prof. to Professor (Science)
Dr. Eugene Vosecky from Assoc. Prof. to Professor (Business)
Mr. Jack Barnett from Assist. Prof. to Assoc. Prof. (Business)
Dr. James H. Horton from Assist. Prof. to Assoc. Prof. (Science)
Mrs. Annie K. Hoyle from Assist. Prof. to Assoc. Prof. (Education)
Mr. Aaron Hyatt from Instructor to Assist. Professor (Music)
Mr. R. J. Martin from Instructor to Assist. Prof. (Health & P.E.)
Miss June Peterson f rom Instructor to Assist. Prof. (Health & P.E.)
Mr. Richard Schulz from Instructor to Assist. Prof. (Mathematics)

Employees requesting leave of absence:
William L. Easterling, Assist. Prof. Mod. Foreign Languages
Dr. H. H. Bixler, Professor of Education
C. D. Goforth, Instructor in Biology

Employees retiring:
Dr. H. P. Smith, Professor - Social Science

Employees Resigning:
Mr. A. Preston Edwards, Assist. Prof. - Business
Miss Shirley Cloer, Instructor - Business
Mr. Herschel L. Green, Instructor - Business
Mr. Walter F. Dunn, Instructor; Dean of Men - Education
Mrs. Ruth K. Nelson, Instructor - English
Miss Christine Bergner, Instructor - Health & Physical Education
Dr. Robert F. Steward, Professor; Head Dept. - Mathematics
Mr. Max Eury, Instructor - Social Science
Mr. Yur-Bok Lee, Instructor - Social Science

Upon the recommendation of the President a motion was made by Mr. Mallonee, seconded by Mr. Ervin, and unanimously passed, that the following titles of administrative officers be changed:

Mr. Frank H. Brown, Jr., from Assistant to the President to Vice-President and Controller
Dr. A. K. Hinds, from Dean to Vice-President and Dean of the College
Mr. Charles Rush, from Bursar to Chief Accountant

Upon a motion by Mr. Ervin, seconded by Mr. Buchanan, the Board unanimously approved the 1963-64 College Catalog.

At this point Chairman Woollcott made the following statement:

"You do not know how very much I appreciate the honor you have shown in letting me serve as your Chairman. There is no greater honor than the confidence you have placed in me as your Chairman for these many years. I know that this has been a wonderful experience for me. I have always tried to be a good Chairman. I may not have lived up to it always, but have tried not to impose any opinions which I may have had on any of you. I take the greatest pride in the world in having served as your Chairman and it is with great sorrow that I tender my resignation as Chairman and a member of the Board of Trustees of Western Carolina College."

Upon the motion of Mr. Buchanan, seconded by Mr. Sutton, the Board unanimously passed the following resolution:

RESOLVED, that the Board of Trustees accepts with profound regret the resignation of Philip Woollcott as Chairman and member of the Board of Trustees of Western Carolina College. During the ten years he served the College, Mr. Woollcott brought to the Board sound judgement, unquestioned integrity, innate fairness and complete dedication to the welfare of Western Carolina College. He gave unselfishly of his time and his great talents, and his decision to resign is a great loss to the College, as well as a personal loss to the individual members of the Board, who have for him deep admiration, affection, and respect.

At this time Mr. Woollcott was requested to leave the meeting and Mr. Woody moved that a painting of Mr. Woollcott be done with all expenses to be borne by Mr. Woody and presented to the College. This motion was seconded by Mrs. Moore and unanimously passed. Mr. Woollcott was called back into the meeting.


A motion was made by Mrs. Moore, seconded by Mr. Hyde, and unanimously passed electing Mr. Jonathan Woody as Chairman of the Board of Trustees of Western Carolina College.
There being no further business, the meeting adjourned.

Respectfully submitted,
____________________________
Philip Woollcott, Chairman

____________________________
Paul A. Reid, Secretary

 

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