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Faculty Senate Restructing Task Force Report

 
Revisions Presented to the Faculty Senate on March 19, 2003 for Consideration


Purpose

The Faculty Senate created the Senate Restructuring Task Force to examine alternatives to the current Faculty Senate structure. After considering other models used in other universities and identifying the needs and interests of the WCU faculty, including the current Faculty Senate, over a multi-year period, the Senate Restructuring Task Force determined the following goals:

1. The attention of the Faculty Senate should be on those governance issues that impact all faculty and exist at the institutional level. Hence, while college, departmental, and/or discipline frames of reference will be relevant and contribute to the quality of decision making, the dialogue of the Senate should invariably keep the best interest of Western Carolina University at heart at all times.

2. The Senate should focus its attention on those faculty domains (curriculum, degree requirements, instructional standards, and grading criteria) defined as faculty domains by The Code: Board of Governors, The University of North Carolina as well as other areas affecting faculty concerns and responsibilities in order to provide a strong and clear voice to the Chancellor.

3. The Senate is to be the forum where the faculty conversations and deep concerns expressed in our halls and offices are addressed. These range from matters that impact faculty on a day-to-day basis to issues that will impact Western Carolina University faculties in the future.

4. The membership of the Faculty Senate should be limited to the Chancellor or a designee and faculty representatives from across campus in order to have a clear faculty voice.

5. The Senate should have a structure that will allow a voice, a vote, and influence on issues directly related to University-level domains of the faculty.

6. The Senate should limit the number of councils and standing committees to an essential few that deal directly with faculty domains.
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Recommendation and Motion

I. The members of the Faculty Senate shall consist of the Chancellor or a designee, two senators from each College and the Library, plus one senator for the first 20 faculty members and an additional senator for each additional 20 members or major fraction thereof (except that no College shall have a majority of senators), the Chair of the Faculty, the Vice Chair, and the Secretary.

II. Representatives on the Faculty Senate will be elected for a three year term. Representation from each College and the Library will be determined by the College or Library through election procedures specified in their by-laws.
CONECC will oversee the election process.

III. The Senate will establish a Senate Planning Team that will replace the former Senate Steering Committee. It will determine the agenda of all Faculty Senate meetings and activities.

Membership: Planning team members are the Chair of the Faculty, Vice Chair, Secretary, Council Chairs, and Chairs of Task Forces. The Chair of the Faculty is the team facilitator.

Purposes: The Planning Team
 
1. serves as a conduit from the General Faculty to the Faculty Senate
2. sets the monthly Senate agenda based on faculty input
3. develops a broad perspective and uncovers relevant background information
4. consults with administration
5. receives administrative suggestions for agenda items
6. issues invitations to appropriate administrators and/or experts to upcoming Senate meetings.

Cycle for setting Senate agendas:

1. The annual Senate agenda is developed through faculty dialogue in General Faculty assemblies and meetings. General Faculty meetings for this purpose are held at least twice a year.
2. Senate meetings are held each month. (Future agenda items are sometimes suggested in the Senate.)
3. One week after each Senate meeting, the Planning Team meets to construct the next agenda.
4. One week later the Planning Teams discusses the agenda with the Chancellor or a designee and appropriate administrators and then issues invitations to the Senate meetings.
5. One week later the agenda is finalized and disseminated to the senators.
6. One week later the Senate meets, and the cycle starts over. IV. Officers of the Faculty

Senate shall consist of the Chair of the Faculty, elected for a two-year term; the Vice Chair, elected for a two-year term; and the Secretary, elected for a three-year term.

V. The Chair of the Faculty will continue to execute the duties currently described in the Faculty Handbook. In addition the Chair of the Faculty will be designated as a delegate to the UNC General Faculty Assembly along with the other delegates.

VI. The Vice Chair will execute functions as designated by the Chair of the Faculty and will be an ex-officio member of the Council on Curriculum and Academic Issues. The Vice Chair may serve two years as Vice Chair and two years as Chair of the Faculty.

VII. The Councils of the Senate shall consist of the following:

Academic Policy and Review Council

i. Domains & Responsibilities:
 
* Academic Issues in general* Undergraduate, graduate, and non-degree curriculum planning and review including:

* Establishment of academic program/major or certification program or minor or concentration within an existing major.

* Consolidation of existing programs/majors.

* Substantive revision or curricular modification of program or major extension of academic program/major to off-campus site.

* Restructuring of academic administrative unit.

* Change of title of academic program, major, minor, concentration, or academic administrative unit.

* Changes in admission, graduation, or retention standards.

* Program review: inactivation, reactivation, and termination of existing academic program.

* Outcomes assessment.

ii. Meetings
 
* Monthly meetings (8) during the academic year

* The Chair of the Council has discretion in calling additional meetings.

iii. Prior consultation with Administration monthly to include:
 
* Faculty representatives: Chair of the Council, Vice Chair, Secretary, and Council Heads

* Administrative representatives: Chancellor, VCAA, Deans (4) of Academic Colleges

iv. Instructional Issues:
 
New or deleted courses will continue to be approved by department and college only, then for information only to Faculty Senate.

v. Structure & Composition
 
* 2 senators per undergraduate college (8)

* Faculty representatives of college curriculum committees (4)* 1 library faculty member

* 1 faculty member of Graduate Council

* 1 faculty member of the Teacher Education Council

* 1 faculty member of the Non-credit Education Council

* Ex-officio: Vice Chair of Faculty

* Curriculum Policy and Review Council Chair - elected from the council members each spring by previous council members

* Standing Committees:

* Liberal Studies, chaired by a Curriculum Policy and Review Council member.

* Head Librarianís Faculty Advisory Committee - Chair will report to Curriculum Policy and Review Council once per semester.

* Faculty Center Advisor Committee-Chair will report to Curriculum Policy and Review Council once per semester.

* All other committees will be ad hoc.

b. Collegial Review Council

i. Domain: Annual Faculty Evaluation, Tenure Promotion and Reappointment, and Post Tenure Review

ii. Structure & Composition
 
* 4 senators, one from each college

* 4 faculty representatives, one from each of the 4 college TPR committees.

* 4 faculty representatives, one from each collegeís departmental TPR committees, to be from a department other than the one represented by the college TPR representative.

* 1 faculty representative from the library TPR committee.

* Chair will be elected from the council members each spring by members of the council.

c. Council on Faculty Affairs

i. Domain: the welfare and development of the faculty

ii. Structure & Composition
 
* 4 senators, one from each college,

* 4 faculty representatives, one from each collegeís Deanís Advisory Committee.

* 1 faculty representative from the University Librarianís Advisory Committee (a committee of the Library Faculty).

* 4 faculty representatives, elected at large:

* One non-tenure track, full-time

* One part time

* Two tenure or tenure-track

 
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